Administration & Compliance Manager

This award-winning firm, based in Mayfair, boasts a modern, forward-thinking approach and a reputation for being a market leader. Due to increased workflow, they are seeking to hire an Administration & Compliance Manager.

The Firm

Known for their strength and expertise, this practice promotes a culture of freedom, autonomy, and flexibility, with an entrepreneurial spirit. They value their staff, offering structured progression and continued opportunities for reward. Many team members work remotely, reflecting their flexible working arrangements.

The Role

Finance & Subscriptions

• Review and approve payments in Business and Commercial Banking
• Draft monthly financial reports in collaboration with the Accountant
• Serve as the management point of contact for the SRA audit and the production of annual statutory accounts
• Arrange insurance renewals (PII, Cyber, etc.)
• Manage annual renewal of SRA and CQS registrations

Human Resources (HR)

• Manage recruitment processes from requirement specification to signing employment contracts
• Manage BrightHR as the main company contact and 'super-user', including updating personal information
• Liaise with BrightHR regarding discipline and grievance incidents
• Coordinate and approve staff leave and time off
• Act as the company contact for payroll bureau, confirming monthly payroll changes
• Maintain staff handbook and HR policies
• Serve as the company health & safety officer

Information Technology (IT)

• Serve as the company contact for IT support, including ordering services and approving invoices
• Arrange IT equipment for staff, including replacements and repairs, and maintain the IT Asset register
• Manage LEAP practice management system, including license allocation and maintaining settings
• Act as IT Security Officer (ITSO)

COFA/Compliance

• Must be approved by the SRA as suitably experienced for the COFA role
• Ensure company policies meet SRA and government standards and staff are aware
• Review and sign off monthly client account reconciliation statements
• Maintain and sign off the company Breach Log
• Review LEAP matter records for compliance during onboarding and closure
• Address staff queries on compliance issues and assist with complex cases

Requirements

• 5+ years of relevant experience
• Dynamic and personable personality
• Strong communication skills and team collaboration ability
• Experience managing a team or department
• Experience in training or mentoring juniors (advantageous)

Salary & Benefits

• Competitive salary, negotiable based on experience
• Excellent benefits, including home working
• Supportive, modern, and friendly working environment
• High-quality work