Title: Administrator

Type: 12 month contract

Hours: Part Time (approx. 4 days a week Monday - Friday)

Location: Inverness

Salary: approx. £25,000 (pro rata)

Details:

Our client is looking to appoint an experienced Administrator on a part time permanent basis to be based in Inverness approximately 4 days per week with a degree of flexibility. The aim and purpose of the role is to provide administrative support to the Directors and clients. Experience of a professional services office environment is preferred along with the ability to manage a busy and varied workload.

Specific duties include:

• Assist day to day administration tasks in support of the team.
• Develop a working relationship with clients and additional contacts.
• Answer telephones in a polite and respectful manner.
• Recording and checking of any client detail changes.
• Act on email instructions via the Directors, received from clients.
• Keep abreast of CPD as required by Compliance.
• Ensuring that data is up to date and that adequate records are maintained.
• Obtain an in-depth knowledge of the services offered to clients by the company.
• Provide clients with all relevant information, ensure that information provided is clear and fair.
• Attend company presentations/meetings as required.
• Collate & prepare Valuations and assist in the calculation of fee invoices.
• Assist the Team in the collation of Money Laundering documentation.
• Skilful and comprehension use of Excel, Word.
• Assist with written communication to clients, accountants, solicitors and other professionals with regard to client holdings.
• Liaise the Back-Office Teams.
• Assist with Scanning and Filing.
• Prepare Reports for the Directors, provide analysis and check for accuracy.
• Providing accurate valuations for the Directors ahead of client meetings.

Educational/Experience Requirements:

• Strong administrative skills.
• Efficient computer skills.
• Able to ensure that internal rules and procedures are adhered to and that at all times, strict compliance with the regulators rules are adhered to.
• Undertake continual professional development through training as required.

Personal Specification and Competencies:

• Interpersonal skills good interpersonal skills in handling clients and colleagues alike.
• Ability to work effectively as part of a team.
• IT/Organisational skills.
• Good organisational skills, excellent timekeeping, attention to detail and self-discipline, thorough knowledge and experience.
• Ability to assess information, review options, make appropriate decisions and understand consequences within a regulated environment.
• Resilient and able to work in a fast paced, pressurised environment is paramount.

Initiative:

• Capable of taking responsibility for own work and actions and can show initiative and resourcefulness.
• Able to work with a degree of day to day autonomy.

Communication:

• A high level of written and verbal communication skills and the ability to communicate well at all levels in a clear, appropriate and timely fashion combined with the ability to prioritise workload.

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