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Job Description

Assistant Facilities Manager

Maidstone, Kent

£38,000

Role Overview:

This role supports the day-to-day operation of a multi-occupancy commercial site, working as part of an on-site Facilities Management team. The Assistant Facilities Manager will be responsible for delivering core FM activities, ensuring buildings are safe, compliant, well-maintained, and operating efficiently.

The position offers clear scope for professional development and progression into a more senior facilities management role.

Key Responsibilities:

Facilities Operations & Compliance:

Support delivery of planned maintenance, lifecycle projects, and improvement works in collaboration with internal specialists and consultants

Manage permit-to-work processes and oversee Planned Preventative Maintenance (PPM) schedules to ensure proactive asset management

Ensure statutory compliance across health & safety, building regulations, and CDM requirements

Commission audits, inspections, and specialist assessments to meet internal and legal obligations

Maintain compliance documentation, control systems, and digital records in line with RICS, ISO, insurance, and statutory standards

Contractor & Supplier Management:

Oversee contractor and supplier performance, ensuring service delivery standards, cost control, and value for money

Support procurement and tendering activities, including contractor selection and performance reviews

Monitor financial performance against budgets and report on service delivery outcomes

Emergency Planning & Site Security:

Ensure emergency response procedures and site security arrangements are in place and regularly tested

Provide support during emergency situations, including out-of-hours assistance where required

Occupier & Stakeholder Engagement:

Build positive working relationships with occupiers and stakeholders

Support customer experience initiatives aimed at improving satisfaction and retention

Assist with occupier meetings, forums, and engagement activities

Financial & Budget Management:

Assist in preparing annual service charge budgets and supporting explanatory information

Monitor monthly and year-end expenditure, investigate variances, and manage budget controls in line with best practice

Review and approve supplier invoices and prepare funding requests for client approval

Site Oversight & Quality Assurance:

Carry out regular site inspections and condition assessments

Monitor occupier compliance with lease obligations and site standards

Complete audits and quality checks to ensure consistent service delivery

Sustainability & Environmental Performance:

Support development and delivery of sustainability and environmental action plans

Monitor utilities, waste, and resource consumption

Assist with initiatives to reduce carbon emissions and improve recycling performance

Administration, Systems & Reporting:

Provide administrative support to the Facilities Management team and senior site management

Manage data systems including risk registers, compliance trackers, invoice workflows, and utility readings

Prepare and contribute to monthly, quarterly, and ad hoc management and client reports

Present reports to stakeholders when required, including health & safety and sustainability updates

Skills, Knowledge & Attributes:

Sound understanding of facilities management operations and compliance requirements

Strong IT skills, including Microsoft Office and FM systems

Knowledge of health & safety legislation and environmental protection requirements

Ability to manage multiple priorities and work to deadlines

Proactive, adaptable, and comfortable working in a changing environment

Strong written and verbal communication skills

Organised, accountable, and solutions-focused

Willing to learn and develop professionally

Experience & Qualifications:

IOSH qualification (essential)

1–2 years’ experience in a facilities management or property-related role

Working Hours:

Monday to Friday, 9:00am – 5:30pm

If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.