Commercial Administrator Stowmarket / Suffolk Permanent Competitive salary + Flexible Benefits Summary Freedom are currently recruiting for the role of Commercial Administrator to support our commercial team based out of our Stowmarket office. Some of the key deliverables in this role will include: Assist with the preparation, processing, and verification of subcontractor applications for payment Collate and check subcontractor timesheets, dayworks, variations, and supporting evidence Prepare, process, and submit valuations, invoices, and payment applications in accordance with contract terms Raise purchase orders and goods received notes (GRNs) as and when required, ensuring alignment with budgets Support the preparation and submission of client quotations for construction and R&M works Compile structured and professional quotation packs for client review and approval Create and submit completion packs for finished works, including handover documents and photographic evidence Assist in preparing and justifying commercial claims, including provision of cost breakdowns and supporting records Track and record client instructions, variations, and changes in scope for commercial review Maintain accurate and up-to-date records on network drives, ensuring correct naming conventions and folder structure Perform regular housekeeping of the company’s CAFM (Computer-Aided Facilities Management) system Update CAFM records to reflect job status, completion notes, and evidence of works carried out Liaise with internal operational teams to gather and validate commercial data for live projects Support with cost tracking, commercial reporting, and forecasting across multiple construction and R&M contracts Assist with the preparation of monthly cost value reconciliations (CVRs) and commercial summaries Support tender and procurement processes, including issuing enquiries and obtaining supplier/subcontractor quotes Manage incoming and outgoing commercial documentation, ensuring timely filing and document control Chase outstanding information from suppliers, subcontractors, and internal teams to avoid commercial delays Chase Age Debt Monitor contract compliance and flag discrepancies to the Commercial Manager or Quantity Surveyor What we’re looking for : Provide general administrative support to the commercial and operational teams across all ongoing contracts Assist in preparing documentation for audits, internal reviews, and external client meetings Ensure all commercial records are compliant, accurate, and audit-ready Uphold confidentiality and professionalism in handling commercially sensitive information Support ad hoc tasks and duties in line with project and business needs Benefits: We're always evolving our benefits to ensure we're attracting and retaining great people.  Some of what you can expect includes: Salary sacrifice car scheme (Hybrid/Electric Vehicle) Pension with a leading provider and up to 8% employer contribution Up to 25 days holiday Personal Wellbeing and Volunteer Days Private Medical Insurance Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice) Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes. Personal development programme Next Steps: As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation. We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.  About Us Freedom are part of the NG Bailey Group, one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training. You will be working as part of a team where we are committed to creating a culture where we treat each other fairly and with respect, recognising everyone as an individual. Progression is something we value and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be. #LI-RC1#Freedom#LI-onsite