An outstanding opportunity has arisen within a highly successful boutique private equity firm for an experienced Executive Assistant & Facilities Coordinator to join its London office. This is not a traditional EA role - it combines high-level executive support with full operational ownership of the office environment, including facilities management and complete Health & Safety responsibility. It’s a hands-on, dual-function position at the heart of a discreet, high-performing boutique team.

This is a temp to perm role, starting in mid-April. Their offices are based in Mayfair, and they offer hybrid working (1 day per week). Salary is offering between £60,000-£70,000 per annum, plus benefits. Hours are 9am-6pm, with a bit of flexibility required when needed.

What you’ll do:

You will provide high-level executive support including:

• Complex diary and international travel management (including visas)
• Senior stakeholder liaison and confidential document handling
• Global coordination across time zones
• Expenses (Concur), Amex reconciliation and invoice processing utilising Excel

Alongside this, you will take full responsibility for the smooth running of the London office, including:

• Acting as primary contact for landlord and vendors
• Overseeing maintenance, suppliers and office presentation
• Full ownership of Health & Safety compliance, risk assessments and training
• Managing facilities budgets and approvals

This is a varied and busy position where no task is too big or too small.

Who you are:

• Proven senior EA experience, within financial services, ideally private equity
• Highly organised, proactive and detail-driven
• Confident liaising at all levels
• Strong Excel, Word and PowerPoint skills
• Calm under pressure with a team-first mindset

Benefits:

• Annual discretionary bonus
• Workplace pension
• Medical insurance
• Cycle to work Scheme

REF: JC159951

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