Executive Assistant

New Yesterday

Job Description

Executive Assistant (Finance)


Company: Global Tier-1 Financial Services Firm

Location: London (Hybrid)

Contract Type: 6-Month FTC

Rate/Salary: Approx. £51,000 pa or £265 pd (Umbrella)


About the Company Our client is a leading, globally recognized financial institution. They are currently seeking a dedicated and experienced Executive Assistant to join their dynamic Finance department on a 6-month basis. This is a fantastic opportunity to work within a prestigious corporate environment, supporting senior leadership.


The Role In this critical support role, you will ensure the seamless day-to-day operations of the Finance leadership team. We are looking for someone who thrives in a fast-paced banking environment, possesses meticulous attention to detail, and is a subject matter expert in corporate expense management.


Key Responsibilities


* Calendar Management: Take full ownership of complex, high-volume diaries for multiple senior executives, anticipating needs and adjusting schedules dynamically.

  • Global Travel: Organize end-to-end international travel, producing detailed itineraries and managing last-minute changes.
  • Concur & Expenses: Lead the preparation, submission, and tracking of complex corporate expenses using Concur, strictly adhering to corporate policy guidelines.
  • Meeting & Event Logistics: Schedule global conference calls across multiple time zones, manage board/meeting rooms, and prepare highly confidential financial documents and presentations.
  • Gatekeeping: Professionally field calls and inquiries, acting as a trusted gatekeeper for the leadership team.
  • General Administration: Provide comprehensive administrative cover for the wider team when necessary, ensuring smooth departmental operations.


What We Are Looking For


* Significant track record as an EA supporting C-suite or senior executives, preferably within a large matrixed organization or financial institution.

  • Strong Concur Knowledge: Must be highly proficient in processing high-volume travel and expenses via Concur.
  • Expert-level skills in Microsoft Outlook and a strong working knowledge of Excel and PowerPoint.
  • A proactive, "one-step-ahead" mindset with the ability to work autonomously and hit the ground running.
  • Absolute professionalism, resilience, and experience handling highly sensitive information.

Apply
Location:
City Of London
Job Type:
FullTime
Category:
Business

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