Executive Assistant

1 Days Old

Job Description

Executive Assistant (Permanent) 
Global Hedge Fund
West End, London
Hours: Monday-Friday 8.30am-6pm
Monday-Thursday office-based, Friday remote-based

A prestigious global investment firm is seeking an experienced Executive Assistant to join its London office. This role offers the opportunity to support a high-performing team of investment professionals within their Research Team, including senior leadership, within a fast-paced and intellectually rigorous environment.

About the Firm
With over $30 billion in assets under management, the firm is a leading global alternative asset manager, investing across public and private markets. The platform includes hedge funds, private credit, CLOs, and a dedicated real estate strategy focused on opportunistic and thematic investing across North America and Europe. Headquartered in New York, the firm maintains eight global offices including London, Singapore, Tokyo, and Dubai.

Role Responsibilities
  • Manage complex calendars for multiple professionals, including senior executives
  • Schedule and coordinate internal and external meetings, conference calls, and events
  • Handle international and multi-itinerary travel planning and logistics
  • Maintain contacts and communications via Outlook and Salesforce
  • Update databases (A2 Access) and manage CRM-related tasks
  • Prepare and reconcile expense reports
  • Coordinate video and conference calls across global time zones
  • Track team absences and assist with department organization
  • Provide support on special projects and ad hoc requests
Key Qualifications
  • Bachelor’s degree required
  • Minimum 7 years of administrative experience, ideally in financial services or investment management
  • Highly proactive with excellent judgment and foresight
  • Exceptional attention to detail and organizational skills
  • Comfortable interacting with senior stakeholders, both internally and externally
  • Demonstrated ability to manage multiple competing priorities
  • Experience managing international travel and flexibility to support outside standard hours
  • Strong proficiency in Microsoft Office Suite; Salesforce experience is a plus
  • Professional, discreet, and reliable
Apply
Location:
West End
Job Type:
FullTime
Category:
Business

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