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Executive Assistant-Pension Administration

About Aptia

Founded to shape the future of pensions, health, and insurance solutions, Aptia is a leading professional services firm dedicated to simplifying complexity for businesses and individuals. We bring together cutting-edge technology and deep industry expertise to help organisations navigate an evolving landscape with clarity and confidence.

With a presence in the US, UK, India, and Portugal, we support over six million people and more than 1,100 clients, delivering solutions that drive efficiency, enhance financial security, and provide peace of mind.

Our strength lies in the combination of smart technology and expert teams, ensuring that managing pensions, health, and insurance is more effective. By focusing on innovation, accessibility, and client success, we help businesses take care of their people, so they can focus on what they do best.

And we are expanding. Aptia Group is not only fueled by our investors' backing but also by our commitment to foster the growth and success of our people. At Aptia, we're investing heavily in learning and development, paving unique career paths for our colleagues.

Specialist. Responsive. Thoughtful. Our values aren't just words; they are the backbone of our business. Our team embodies our values daily, to surpass client expectations, evolve constantly and nurture genuine relationships for the long-term.

Job requirements

Role Summary:

This dual-purpose role supports one or more senior leaders at Partner level, responsible for the delivery and strategic oversight of our UK Pensions Administration business.

The role blends high level administrative support responsibilities with chief-of-staff activities, ensuring delivery on executive level priorities and projects across the business.

This role is a hybrid position where you will work from any of our Aptia offices, as well as from your home address, though ability to travel to London is preferred.

Here's what you’ll be doing:

• Support the coordination of projects, business plans, and operational goals

• Provide oversight on the progress of key initiatives, ensuring deadlines are met

• Prepare executive briefings, reporting packs, KPIs, and governance documents

• Schedule of regular meetings, action capture and progress of activities and projects

• Prepare and organise materials for internal and external meetings, including agendas, minutes. Coordination of away days and roadshow activity

• Delivery of actions from a variety of initiatives aligned to the organisational strategic direction

• Manage communications and correspondence with a high level of discretion

• Serve as the first point of contact for internal and external stakeholders

Here’s what we’re looking for:

• A strong working knowledge of pension schemes is highly desirable.

• Demonstrable background in an administrative or similar role within pensions administration (or related sector)

• Excellent communication skills, able to build relationships all levels of the organisation and with external clients and stakeholders

• Structured, organised with strong prioritisation and multi-tasking skills

• Proven ability to work effectively in a fast-paced and complex environment

• Project or programme coordination experience is an asset

How to apply

If you are interested in this role, then we’d love to hear from you. Please go ahead and click apply and submit your resume with appropriate contact information.

Aptia is committed to creating a diverse, inclusive and equitable work environment. At Aptia, fostering an equitable and inclusive environment for all our people to flourish is a priority. We are an equal opportunity employer and aim to attract and retain the best people without attention to age, background, disability, ethnic origin, family duties, political affiliation, race, religion, gender and sexual orientation.

If there are any reasonable adjustments we can make to the recruitment process to ensure it is accessible to you, we encourage you to reach out to us.

About Us

Aptia is a trusted provider of employee benefits and pension administration services, with offices in the U.S. and U.K. supported by shared services in India and Portugal. We manage programs covering over six million people and serving more than 1,100 clients, catering to both B2B purchasers of the administration platform and B2C employees.

With our extensive experience in the industry, we will deliver efficient and reliable solutions that ensure the smooth management of employee benefits programs. Our dedicated team of experts will combine in-depth knowledge with leading technology to simplify the administration process for clients.