We are seeking a highly skilled and versatile Executive and Personal Assistant to support a High-Net-Worth family in managing their business and personal affairs. This role demands exceptional organisational abilities, impeccable attention to detail, utmost confidentiality and the capacity to manage a dynamic and fast-paced lifestyle. The successful candidate will be fluent in English, with a preference for Italian speakers.  The candidate will be capable of managing diaries, extensive travel arrangements, event planning, multiple residences, and family charitable activities with the highest level of discretion and professionalism.     Hours:-   9am-5.30pm, Mon to Fri Location:-   Central London Salary:-   Dependent upon experience Start Date:-   ASAP Interviewing:-   ASAP     Responsibilities include, but not limited to:

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1. Corporate and Personal Administrative Support:
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2. Oversee multiple calendars, scheduling meetings, appointments, and events.
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3. Handle incoming and outgoing communications, including emails, phone calls, and letters.
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4. Organise and maintain personal and corporate files, documents, and records.
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5. Liaise with professional services advisors, insurance companies and other stakeholders.
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6. Family Charity Management:
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7. Assist in the administration and operations of the family’s charitable foundation.
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8. Coordinate meetings related to the charity.
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9. Prepare reports and correspondence for charitable activities.
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10. Prepare and keep records of all related meetings.
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11. Oversee charity financial activities including managing annual accounts.
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12. Event Planning and Coordination:
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13. Plan and execute corporate and social events, including lunches, dinners, speaker events and cocktail parties.
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14. Manage logistics, guest lists, catering, entertainment, and other event-related tasks.
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15. Ensure events run smoothly and reflect the family’s standards and preferences.
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16. Travel Coordination:
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17. Arrange international and domestic travel itineraries, accommodations, and ground transportation.
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18. Prepare detailed travel agendas, ensuring all necessary travel documents (visas, passports) are in order.
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19. Manage last-minute changes and provide real-time solutions to travel-related issues.
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20. Communication:
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21. Act as a liaison between the family and various internal and external stakeholders.
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22. Draft, review, and proofread correspondence and other documents.
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  Candidates must be / have:

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• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
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• Minimum of 10 years of experience as a Personal Assistant, Executive Assistant, or similar role supporting high-level individuals.
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• Fluency in English, both written and verbal, is essential. Fluency in Italian is preferred.
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• Exceptional organisational and time management skills, with the ability to multitask and prioritize effectively.
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• Strong interpersonal and communication skills, with a professional demeanour and the ability to interact confidently with high-profile individuals.
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• Discreet and trustworthy, with a proven ability to handle confidential information with integrity.
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• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
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• Flexible and adaptable, with the willingness to work outside regular business hours and travel as required.
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• Familiarity with regulated environments such as medical, financial or legal
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• Experience in high-profile personal assistance.
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• Knowledge of additional languages.
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• Familiarity with luxury lifestyle management and high-net-worth individual (HNWI) services
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PLEASE NOTE

We receive a considerable amount of applications for every position and there is tough competition in the employment market.  In order to process your application as efficiently as possible, please note the following requests to aide your application:

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• Detail your relevant experience in a Cover Letter and include this on an up to date CV
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• Quote your required salary
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• Confirm your availability for interview and when you could start a new role
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• If you can forward references to us, these can only strengthen your application
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The more information you can provide, the better we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.

Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.