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Facilities Manager in Greater London
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Job Description
Facilities Manager
Status: Employed, initial one-year fixed-term contract
Hours: Part-time: 0.4 FTE/14 hours per week
Payment: £40,000 per annum equivalent (£16,000 pro rata)
Reports to: Chief Executive Officer (CEO)
Location: SAP office, London
Purpose:
To be responsible for the operational management of the SAP
To oversee the efficient functioning of the SAP
To manage the upkeep of the premises.
Key responsibilities:
Overseeing the efficient functioning of office systems and procedures
Supporting the CEO in ensuring the Society complies with relevant legislation and best practice
Premises management
Supplies procurement and Catering
Supporting the CEO in the fulfilment of their work
Main Duties:
Office administration:
Responsible for the day to day running of the office, ensuring that systems and equipment, stationery and supplies are in place for effective delivery of the Society’s administrative work
Organising, managing and reviewing external services and suppliers including IT support, telecoms, photocopiers, utilities, insurance, alarm system, recycling and waste, and building maintenance etc.
Premises:
Responsible for all aspects of premises management
Managing the room bookings
Overseeing maintenance and repair of the premises, including liaison with office manager of the IGA and maintenance / utilities contractors where necessary
Liaising with cleaners to ensure premises are kept in good order
Liaising with security company to make sure premises are regularly locked up and monitored.
Ensure statutory Health and Safety regulations are complied with and development of procedures to monitor compliance
IT management:
Responsible for all IT devices, including liaison with the IT support company, opening and chasing up tickets for all team members, ensuring that all devices are licensed and licenses renewed on time
Responsible for the smart screens in the building, including liaison with the provider for licenses, upgrades, etc.
Responsible for ensuring that all zoom licenses are active and managing timely license renewal
Liaison with IT support company to manage and ensure timely license renewals for special software (eg. Adobe, Quickbooks/Sage etc.)
Procurement:
Procuring office supplies like stationary, cleaning supplies, etc.
Procuring regular catering supplies for the building
Supporting team members with ordering and delivery of catering supplies for events
Organisational Support:
Supporting CEO and the rest of the team will any other task as required
Person specification
Essential
Skills/Competencies:
Excellent written and verbal communication skills – ability to communicate with a wide range of stakeholders, and generate own correspondence
Proactive, motivated and able to work on own initiative as well as in a team
Flexible approach
Ability to manage a varied workload
Good IT skills and understanding of Microsoft Office
Understanding confidentiality and its application
Experience:
Experience of managing an office space
Initiating and maintaining administrative and organisational procedures
Managing contractors and vendors
Procurement
Desirable:
Experience of managing an office building
IT management experience
Good attention to detail
Working in the charity or voluntary sector
Educated to degree level
Terms
The salary for this post is £16,000 per annum. This is a part-time post 14 hours a week (excluding lunch breaks) to be worked between the core office hours of 9am-5pm Monday – Friday. Some work outside these times, including occasional Saturdays, may be necessary on occasion. The post is based at the SAP’s office in Swiss Cottage, London.
Normal leave entitlement is 25 days’ annual leave (pro-rata) plus bank holidays and Christmas office closure. The SAP does not pay overtime but operates a time off in lieu policy.
Application process
To apply for this role please send a CV and a cover letter describing why you are interested in the role, how it fits with your experience to date, as well as any additional information you feel is important to support your application by an email.
If you’d like to learn more about the role or discuss whether it might be the right fit for you, please get in touch with us by an email.
Closing date for applications: 9:00 am 12 January 2026.
Interviews will be held on week beginning 2 February 2026.
If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.
- Location:
- Greater London
- Job Type:
- PartTime