As Fleet Administrator, you will be responsible for the day-to-day management of the company's vehicle fleet, including cars, vans, and HGVs. This role involves maintaining accurate records, arranging servicing and repairs, monitoring compliance, and supporting operational efficiency across the fleet. You will act as a key point of contact for fleet-related queries and support continuous improvement initiatives within the team.

Key Responsibilities:

Fleet Administration & Daily Operations

• Maintain accurate fleet records, including MOTs, servicing, inspections, tax, insurance, and documentation.
• Arrange vehicle servicing, maintenance, repairs, and breakdowns, liaising with drivers, suppliers, and workshop teams.
• Log, track, and follow up vehicle defects, escalating safety-critical or unresolved issues as required.
• Administer hire and lease vehicles, including bookings, returns, and associated documentation.
• Ensure all fleet documentation is correctly filed and accessible for operational and audit purposes.

Compliance & Safety

• Maintain vehicle and driver compliance in line with relevant transport legislation and industry standards.
• Carry out routine driving licence checks and maintain grey fleet documentation where applicable.
• Support administration of vehicle incidents, insurance claims, fines, and PCNs.
• Handle fleet data in accordance with GDPR and company policies.
• Assist in preparation for audits, inspections, and accreditations.

Reporting & Data Management

• Maintain fleet management systems and databases accurately.
• Prepare regular reports on vehicle status, costs, defects, fuel usage, and other agreed metrics.
• Monitor fuel card and vehicle tracking data and escalate issues as required.
• Support ad-hoc reporting requests from internal stakeholders.

Stakeholder Support & Continuous Improvement

• Serve as first point of contact for routine fleet queries.
• Liaise with suppliers, hire companies, workshops, and internal departments including Finance, HR, and Operations.
• Support fleet communications, driver guidance, and internal updates.
• Assist with audits and process improvement initiatives.
• Provide cover for other team members as needed.

Requirements

• Previous administrative or coordination experience; fleet or transport experience desirable.
• Excellent organisational skills with the ability to manage multiple tasks.
• Strong attention to detail and accuracy in record-keeping.
• Good communication skills for liaising with internal and external stakeholders.
• Proficiency with IT systems, databases, and Microsoft Office. Experience with fleet or asset management systems is a plus.
• GCSEs (or equivalent) in Maths and English.
• Full UK driving licence.

Salary & Benefits

• £28,000 per annum.
• Monday to Friday, 8:30am - 5:00pm.
• Based in Henfield.
• Supportive team environment with opportunities to develop skills in fleet management and compliance. xbpsjku

Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries.

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