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Office Co-ordinator & Team Assistant | £35,000 - £46,000 DOE | Perm | 5 days office based | City Location  

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\nAn established global investment firm is seeking an organised and proactive Office Coordinator / Team Assistant to support the smooth day-to-day running of its London office. This is a hands-on role suited to someone who enjoys variety, takes pride in keeping an office running efficiently, and is comfortable supporting senior stakeholders alongside the wider team.
\nYou will play a central role across office coordination, facilities, reception, and administrative support, working closely with the Office Managers and collaborating with colleagues across the business.
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\nKey Responsibilities
\nOffice & Facilities Management

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• Maintain office equipment, supplies, and shared spaces to a high standard
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• Manage incoming and outgoing mail and couriers
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• Maintain records for security access cards and liaise with building security
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• Act as Fire Warden, attending briefings and supporting evacuation drills
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• Support Health & Safety procedures across the office
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• Manage kitchen areas, including restocking supplies and coordinating dishwasher duties
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• Order and monitor inventory of general office supplies
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Reception & Meeting Support

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• Coordinate meeting room bookings using calendar systems
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• Register guests and manage visitor access with building security
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• Answer incoming calls and welcome visitors professionally
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• Provide hospitality support, including refreshments and catering
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• Assist with meeting room technology setup and basic troubleshooting
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• Ensure meeting rooms are tidy, organised, and ready for use
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Administrative & Team Support

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• Manage diary and travel arrangements for Executive Director level stakeholders
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• Process Executive Director expenses
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• Provide general administrative support including document preparation, printing, and binding
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• Maintain administrative records, databases, and shared documentation
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• Support onboarding of new joiners, including inductions and welcome materials
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• Coordinate internal communications and team updates
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• Assist with ad hoc tasks and projects as required
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Events & Coordination

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• Support logistics for board meetings and internal events
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• Assist with planning larger team meetings, including RSVPs and venue bookings
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• Contribute to the organisation of social events and team activities
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Skills & Experience Required

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• Previous experience in a similar office support or team assistant role
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• Proven diary and travel management experience
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• Strong Microsoft Office skills and confidence using administrative systems
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• Excellent communication and interpersonal skills
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• Highly organised with the ability to manage multiple priorities
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• Proactive, detail-oriented, and service-focused
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• Professional, discreet, and trustworthy
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• Comfortable working independently and as part of a team
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• Willing to be fully office-based and provide hands-on support
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This is an excellent opportunity for someone who enjoys being at the heart of an office environment and supporting a collaborative, fast-paced team.
\nWe are ideally looking for a candidate who can start immediately or is available on short notice (2 weeks max). Please apply ASAP to avoid disappointment! 
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\nREF: JGA/146875
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\nTiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.  

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