Office Manager

28 Days Old

Due to continued growth, 2JCP are seeking an experience Office Manager to join our growing team. Your time will be split across three functions: Human Resources (40%), Marketing (40%), and Office Management (20%), whilst directly reporting to the UK Operations Manager/Director. The successful candidate will be personable and communicative, with a proven track record of working in a fast-paced office environment, capable of quickly picking up and undertaking a variety of different administrative tasks.
KEY RESPONSIBILITIES – HUMAN RESOURCES:
* Handling of day-to-day HR administrative tasks such as updating and issuing employments contracts, maintaining employee records, arranging medical checks, tracking and recording of annual leave and absences, issuing of official letters, and documentation organisation/compliance.
* Management and support of the recruitment process. Helping to identify staffing needs, preparing job descriptions in conjunction with the relevant department leaders, cooperating with recruitment agencies, screening of CV’s, scheduling of interviews, and supporting during interviews.
* Acting as a HR advisor to the senior management team, understanding of the business needs and staying up to date with relevant UK employment law/legislation, offering strategic insights and helping to support the office/team growth.
* Assisting with the annual employees’ performance appraisals in support of the relevant department leaders.
* Compiling of regular HR reports for the Group HR Director and supporting any audit needs.
KEY RESPONSIBILITIES – MARKETING:
* Contributing toward the execution of the marketing strategy for our Filtration Division in close cooperation with the Marketing and Sales Directors. Development of promotional materials, writing copy, and performing market research.
* Reviewing/proofing of documents prior to publishing, ensuring they meet the expected level of professionalism and clarity.
* Supporting ad-hoc local marketing initiatives (Local PR, sponsoring, STEM outreach activities, etc.).
* Assisting with the creation of presentation material for the Sales/Management teams, ensuring a professional standard according to internal company/brand guidelines. Collecting information for the creation of case-studies.
* Stock management of merchandise and sales materials, co-ordinating with the Czech team to order new material and co-ordinate with local suppliers & printers if needed.
KEY RESPONSIBILITIES – OFFICE MANAGEMENT:
* Support UK employees with making travel arrangements, booking flight tickets, accommodation, and car-hire for business trips. Likewise, providing support for when the Czech team visit the UK office.
* General management of the day-to-day office needs in Ripley and assisting with the US office (Ponte Vedra) remotely. Arrangement of any office maintenance activities and support with office expansion/upgrade projects.
* Stock management, ordering and maintenance of office supplies including stationary, IT hardware, and equipment.
* Welcoming of visitors, preparing/arranging of refreshments.
KEY SKILLS:
* Ability to handle multiple priorities and deadlines simultaneously.
* Strong planning, scheduling, and task-tracking skills.
* Clear written and verbal communication.
* Confidence leasing with staff, leadership, suppliers and external partners.
* Accuracy with documentation, data, and compliance requirements.
* Consistency across communications and records.
* Identifying of issues before they escalate.
* Proactively improving processes and office efficiency.
QUALIFICATIONS:
Essential
* A-levels or equivalent (GCSE’s including Maths/English as a minimum)
* 3–5+ years in office management, HR administration, or business support roles
Desirable
* Bachelor’s Degree (Business Admin, Human Resources, Management, Marketing)
* CIPD Qualifications
ESSENTIAL REQUIREMENTS:
* Able to work out of hours, when required to support customer needs
* Full UK driving licence
* Able to travel overseas
* Current UK resident
Apply
Location:
DE5, Butterley, Derbyshire
Job Type:
FullTime
Category:
Engineering

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