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Job Description

My client is seeking a highly organised and proactive Project Administrator to support contract delivery, documentation management, workforce coordination, and client communication.\n\nThis role is ideal for a detail-driven professional who is confident liaising with multiple stakeholders and experienced in managing contract-related workflows. \n\nAs a Projects Administrator, you will coordinate all contract-related activities, support operational teams while ensuring compliance with service level agreements (SLAs) and internal procedures.\n\nThis is a varied role combining administration, stakeholder communication, quality control, and operational support.\n\nSalary: £28,000 - £33,000\nLocation: Gateshead\nWorking Pattern: Monday to Friday, 07:30 until 16:30 (Hybrid working available - to be discussed at interview)\n\nWhat is on offer -\n\n* Competitive salary and benefits package\n* Hybrid working opportunities\n* 25 days annual leave\n* Company shutdown period in August (2 weeks - holiday must be taken during this time)\n* A supportive and collaborative working environment\n* Opportunities for professional development\n\nKey Responsibilities -\n\nPlanning & Monitoring\n\n* Create, maintain, and monitor work schedules and planned preventative maintenance (PPM) using JobLogic\n* Coordinate job deployment and communicate schedule updates to teams and sites\n* Track project timelines and ensure timely delivery against critical paths\n* Identify and manage schedule variations and adjustments\n* Develop and support contract administration procedures\n* Organise and order materials and consumables for projects\n\nClient Relations & Liaison\n\n* Act as the main point of contact for clients on contractual matters\n* Manage and resolve client queries, concerns, and escalations\n* Provide guidance on contract procedures and obligations\n* Attend site meetings and represent the business when required\n* Prepare contract completion documentation, including service manuals\n\nOperations & Workforce Coordination\n\n* Ensure appropriate labour resource levels while managing costs\n* Support site managers with operational and technical queries\n* Assist with recruitment, inductions, and health & safety compliance\n* Support performance management processes for operational staff\n\nQuality Control & Compliance\n\n* Monitor quality through audits, checklists, and photographic evidence\n* Coordinate snagging, remedial works, and client sign-off\n* Maintain accurate contract records, including correspondence and reports\n* Ensure compliance with company procedures and SLAs\n* Support contract close-out, renewals, and extensions\n\nHealth & Safety\n\n* Prepare and manage H&S documentation, including RAMS\n* Identify training requirements and coordinate relevant courses\n\nAdditional Responsibilities\n\n* Maintain knowledge of industry guidelines such as TR19, DW172, and HSG258\n* Support continuous improvement and wider business objectives\n* Undertake additional duties as required\n\nEssential\n\n* Minimum 3 years' experience in contract administration, coordination, or a similar role\n* Strong organisational skills with the ability to manage a busy workload\n* Excellent written and verbal communication skills\n* Confident and professional telephone manner\n* Ability to build strong working relationships with clients and colleagues\n* Strong attention to detail with the ability to produce clear reports and documentation\n\nKinetic plc is a Recruitment Consultancy with over 40 years' experience delivering staffing solutions to the engineering, manufacturing and technical industries.\n\nKinetic plc treats all applications confidentially and we review all submissions.\n\nThose that do not meet the specification may not be contacted but their CV retained to be considered against future opportunities.\n\nIND1

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