Job Title: Purchase Ledger ControllerReporting To: AP & AR SupervisorRole Purpose:The Purchase Ledger Controller is responsible for the effective administration of the Purchase Ledger, ensuring accurate and timely processing of invoices and payments in accordance with company policies and procedures. The role supports cash flow management, maintains strong supplier relationships, and provides reliable financial information to management and external stakeholders where required.Right to Vary Job Description:This job description reflects the role as currently defined. The organisation regularly reviews job descriptions to ensure they accurately reflect the duties being performed or to incorporate operational changes. Reviews will be conducted in consultation with the post-holder. While agreement will be sought on reasonable changes, the organisation reserves the right to amend the job description in line with the role's grade and business requirements following consultation.Key Objectives:Administer the Purchase Ledger with accurate and timely ERP postings in line with company policyEnsure effective communication with suppliers and internal stakeholders regarding invoices, queries, and paymentsWork closely with the AP & AR Supervisor to deliver consistently high-quality outputs and strong service levels.Contribute to continuous improvement initiatives within the Finance functionKey Duties & Responsibilities:Purchase Ledger & PaymentsProcess purchase order, manual invoices and credit notes, obtaining appropriate authorisation in line with company policy.Prepare weekly and ad-hoc payment runs in line with supplier terms and cash flow forecastsProcess payment runs through the ERP system and banking platform, and distribute remittance advice.Ensure all bank statement payments are accurately posted and reconciledMaintain a high level of on-time payments and retain records for payment practices reportingSupplier & Internal LiaisonWork closely with the Purchasing team to resolve invoice and pricing queriesManage supplier correspondence and complete supplier statement reconciliationsHandle pro forma invoices, unallocated payments, and supplier returnsManage aged GRNI balances, deferment statements, and petty cash where applicableForecasting, Reporting & ComplianceForecast monthly payments inline with operating cashflow targets, providing weekly updatesProvide accurate information to management and external stakeholders when requiredSupport internal and external audits by providing documentation and explanationsMaintain accurate filing and scanning of all purchase ledger documentationProcess Improvement & Team SupportMaintain up-to-date process documentation for the roleSupport cross-training within the Finance team to ensure resilienceAssist the AP & AR Supervisor with business improvement initiatives, ad-hoc analysis, and projectsGeneral ResponsibilitiesContribute to the overall effectiveness and reputation of the Finance functionEnsure effective communication at all levels of the businessAdhere to all company policies, procedures, and internal controlsMaintain a safe, compliant, and efficient working environmentEnsure optimal use of systems, equipment, and resourcesDemonstrate flexibility, including working longer hours during peak periods where necessaryParticipate in project teams and cross-functional initiatives as requiredWhat you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be JBRP1_UKTJ