Receptionist |£35,000 -  £38,000 | Perm | City Location | Hybrid working offered every other Friday 

We're recruiting on behalf of a well-established insurance firm based in the City, for a Receptionist and Meeting Room Administrator to join a small, friendly front-of-house team on a smart executive floor.

This is a full-time, office-based role, Monday to Friday, 8:30am–5:30pm.

The Role

You'll be the first point of contact for visitors and callers, delivering a polished and professional front-of-house experience. Alongside reception duties, you'll take ownership of managing a large suite of 28 meeting rooms — coordinating bookings, set-ups, catering, and AV/technology support.

Key Responsibilities

• Managing a busy switchboard via Microsoft Teams, handling UK and international calls for approximately 400 users
• Meeting and greeting clients and visitors in a professional manner
• Full management of 28 meeting rooms including set-up, clearance, catering coordination and AV support
• Managing the client coffee lounge, including refreshments and stock replenishment
• Preparing and distributing daily parking and weekly food/dietary schedules
• Liaising with internal teams to ensure diaries, visitor passes and hospitality requirements are up to date
• Supporting staff with Teams Rooms technology as floor ambassador

What We're Looking For

• Minimum 2 years' reception experience on a busy switchboard
• Confident, polished communicator — both written and verbal
• Strong organisational skills with the ability to multitask in a fast-paced environment
• Proficient in Microsoft Outlook, Word, Excel and Teams
• Calm under pressure, proactive and professional at all times

Benefits:

• 25 days of annual leave
• Discretionary bonus scheme 
• Pension
• Private Healthcare 
• Hybrid working every other Friday and early finish Fridays 

REF: JGA/168322

 

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