School Administrator

Location: Godalming, Surrey

Salary: £29,880 per annum

Closing Date: Friday 15th August 2025

The School is a leading coeducational independent school located on a picturesque 250-acre campus in Surrey. Established in 1611, they are committed to providing an exceptional education that empowers students to achieve their full potential in a supportive and inclusive environment. Their core values of kindness and belonging are fundamental to their thriving community.

The Role

The School is seeking a School Administrator to facilitate the smooth running of day-to-day processes in the school, assisting members of staff in carrying out their responsibilities as efficiently as possible, and managing pupil/parent information. The postholder will be working in the School Resources Centre with other members of the team.

Key Responsibilities

Teaching Administration

* Following up on lesson registration to ensure that pupils are being registered, chasing teachers who have not done so and escalating as necessary to senior staff * Managing the detention system:

* Liaising with Heads of Year * Entering pupils for detentions and informing Houses * Chasing up non-attendees in liaison with the Senior Deputy Head * Set up each new terms registration dates and lesson times on the School database (iSAMS).

Joining Pack

* Input guardian, census, parental responsibility, medical PDF's, information onto iSams. Check passports, nationality & resident country for all new pupils. * Liaise with Data Manager to identify missing information and follow up.

Office Management

* Managing stationery stocks for staff. * Prompt reporting of photocopying issues to the IT department for repair. * At the end of the summer holiday, preparing the Resources Room for the next year. * Helping to support new teaching staff and introducing them to keep school systems as part of their induction.

Administrative Support

* Photocopying for staff. * Bulk photocopying for Departments: putting together booklets and documents. * Photocopying confidential material (exams). * Assisting with ensuring pupil and parent information in iSAMS is correct. * Produce and distribute updated Emergency Communications Checklist cards for start of school year.

Transport and Trips

* Booking external coach transport for pupil trips on behalf of teachers and sports departments * Ensuring trips/beaks have all transport information for their trips over a weekend

Support to Wider School

* Communicating effectively with other secretarial/administrative colleagues supporting the School, providing backup and collaboration as required. * Working with others in the Resource Centre covering tasks when necessary

Safeguarding

* Demonstrate the highest levels of commitment and compliance to safeguarding and promoting the welfare of children and young people.

Skills and Qualifications

Essential

* Recent practical experience of working in an office environment. * Proven track record of setting up and running a range of administrative tasks with minimal supervision. * Capable of using a range of office equipment and technology (e.g. * photocopiers, scanners etc). * Experience of drafting correspondence which is grammatically correct and to a high standard of English. * Experience of working with different stakeholders (including pupils, parents and staff) in different contexts. * Good general IT skills such as fast and accurate keyboard skills. * Proficient user of Microsoft Office Suite.

Desirable

* Experience of school administration. * Knowledge and awareness of the importance of confidentiality and data protection.

Qualifications Essential

* Good general education including English and Maths.

Desirable

* A qualification in computing skills or related area.

To Apply

If you feel you are a suitable candidate and would like to work for this reputable School, please proceed through the following link to be redirected to their website to complete your application.

https://www.charterhouse.org.uk/about-us/employment-opportunities