Site Administrator

2 Days Old

Site Administrator
Plymouth, Devon
£28,000-£32,000
Permanent
The Role
We are seeking a proactive and organised Site Administrator & Communications Coordinator to support the day-to-day operations for a large and successful company.
This is a varied, hands-on role providing administrative support across multiple departments, including HR, operations, and senior leadership. You will play a key part in ensuring smooth site coordination, efficient onboarding processes, and clear internal and external communications.
This position is ideal for someone who thrives in a fast-paced environment, enjoys variety, and is confident managing multiple priorities.
Key Responsibilities
* Coordinate site visits, including diary management, logistics, and stakeholder liaison
* Organise travel, accommodation, inductions, and onboarding for staff and visitors
* Welcome and host visitors to site
* Schedule and coordinate meetings across teams and external stakeholders
* Assist with onboarding, recruitment administration, and employee records
* Support HR processes and ensure documentation is accurate and up to date
* Manage shared inboxes, ensuring timely responses and escalation where required
* Support company communications, including website updates and internal messaging
* Maintain office resources, supplies, and shared spaces
* Manage notice boards and communication displays
* Prepare, format, and maintain reports, documents, and presentations
* Assist with requisitions and permit-to-work documentation (RAMS, forms, etc.)
* Maintain environmental compliance records and systems
* Process expenses for senior leadership and board members
Skills & Experience
* Previous experience in an administrative, office coordinator, or site admin role – preferably within construction or similar
* Strong written and verbal communication skills
* Excellent organisational skills with the ability to manage multiple tasks
* High attention to detail and accuracy
* Proactive, flexible, and able to work independently
* Confident using Microsoft Office (Word, Excel, Outlook, PowerPoint)
* Ability to handle confidential information with discretion
* Positive attitude with a willingness to learn
* Able to thrive in a fast-paced, project-led environment
* UK driving licence and own transport
Our Commitment to Inclusion
As a recruitment agency, we are committed to promoting inclusive opportunities on behalf of our clients. We welcome applications from individuals of all backgrounds, including those from under-represented communities. If you have a disability, are neurodivergent, or require adjustments during the recruitment process, we’ll work with you and the client to ensure a fair and supportive experience. We aim to represent employers who foster respectful, inclusive, and collaborative workplaces — regardless of age, gender identity, sexual orientation, ethnicity, or background.
Next steps:
For an informal discussion please call Abbie or Cat on (phone number removed) or apply as instructed.
Sphere Solutions Ltd is a leading construction recruitment agency specialising in providing top-notch staffing solutions to the construction sector. With a strong presence in Wales, Cardiff, Bristol, Gloucester, Taunton, Plymouth, Truro, and Southampton, we are committed to connecting talented professionals with the best construction job opportunities in these areas
Apply
Location:
Plymouth, Devon
Salary:
£28,000 - £32,000 /annum & Commission
Job Type:
FullTime
Category:
Administration

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