Job Description

Team Assistant | Asset Management firm

Location: Central London (4 days on-site and 1 from home)

Contract: Permanent

Hours: 9:00am – 6:00pm (1-hour lunch break)

Salary: £35,000 - £40,000 plus bonus and excellent benefits

An exciting opportunity has arisen for a bright, organised, and proactive Team Assistant to support a high-performing team within a fast-paced and dynamic asset management firm. This is a permanent, full-time position based in beautiful offices in Marylebone.

The successful candidate will play a vital role in supporting the team’s Executive Assistant and providing broader administrative support to senior members of the team. This position is central to the smooth and efficient running of the business and offers exposure to a collaborative and engaging culture that values hard work, integrity, and humour.

Key Responsibilities:

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• Provide full administrative support to the team’s EA


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• Extensive diary and meeting coordination across time zones


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• Organise complex travel arrangements including visas and itineraries


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• Manage legal documentation for stamping and signing


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• Prepare meeting materials, conduct occasional research on individuals/companies


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• Handle printing, scanning, photocopying, filing, and archiving


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• Maintain accurate databases and contact records


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• Liaise with colleagues and PAs across the business and with external stakeholders


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• Cover for and assist other assistants as needed Monitor and respond to incoming emails


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• Process and track expenses


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• Manage RSVPs and invitations for events R


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• un occasional personal or business-related errands


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• Support with ad hoc tasks and special projects as they arise

Candidate Profile:

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• Minimum of 3 years’ experience in an administrative role


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• Highly organised, detail-oriented, and able to multi-task efficiently


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• Strong interpersonal skills with a proactive and collaborative approach


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• Comfortable taking initiative and asking for direction when needed


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• Demonstrates sound judgement and absolute discretion with confidential matters


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• Keen to learn, improve processes, and contribute ideas


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• Professional, friendly, and confident communication style (both written and verbal)


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• Flexible, enthusiastic, and resilient under pressure


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• Strong IT skills and high standard of written English

Benefits:

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• 25 days holiday


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• Pension scheme


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• Discretionary annual bonus


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• Private medical and dental insurance


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• Life assurance


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• Cycle-to-work scheme


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• Ultra-low emission vehicle scheme

This is a fantastic opportunity for someone eager to build on their administrative career within a supportive and forward-thinking team. The environment is both fast-paced and friendly, ideal for someone who enjoys variety and thrives on being busy and helpful.