Temporary PA & Office Coordinator

London | £35,000–£40,000 (pro rata)

Hybrid work 

Our Client a non-for profit climate company are seeking an energetic, highly organised PA & Office Coordinator to step in on a temporary basis and keep their London workspace running smoothly. If you’re proactive, people-focused, and love being at the centre of a buzzing, collaborative office, this role is for you.

As the go‑to person for office operations, team culture, and day‑to‑day coordination, you’ll help create a warm, welcoming environment where people love to work, connect, and thrive.

What You’ll Be Doing Office Management

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• Oversee the daily running of the office to ensure it’s productive, tidy, and welcoming.
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• Act as the first point of contact for the landlord, suppliers, maintenance, and facilities.
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• Manage meeting room bookings, visitor logistics, and office‑wide communications.
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• Maintain our booking systems (Kadence + Joan) and support with user setup and queries.
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• Support onboarding for new starters to ensure a smooth, friendly introduction to the team.
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Team Coordination & Culture

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• Plan and deliver engaging team socials, activities, and community moments.
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• Champion a positive, inclusive office culture that blends productivity with fun.
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• Collaborate with the People Team and our “Chief Fun Officers” on events and initiatives.
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• Coordinate logistics for workshops, large meetings, and major events such as London Climate Action Week — including travel, accommodation, room setups, and catering.
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Administrative Support

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• Work closely with Executive Assistants to keep processes aligned.
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• Provide admin support across scheduling, expenses, record‑keeping, and travel coordination.
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• Manage logistics for internal and external events.
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• Monitor shared inboxes and ensure timely responses.
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• Keep data accurate across our systems (HubSpot CRM, Asana).
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• Support small projects and ad‑hoc tasks that help the organisation run smoothly.
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About You

You’ll be great in this role if you’re:

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• Experienced in a similar PA, Office Coordinator, EA, or admin role — or ready to step up.
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• Exceptionally organised, proactive, and comfortable juggling multiple priorities.
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• A confident communicator with strong interpersonal skills and excellent written English.
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• A natural community‑builder who enjoys creating moments that bring people together.
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• Positive, solutions‑focused, and happy working collaboratively.
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• Someone who enjoys being in the office 3–5 days a week and thrives around people.
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Why You’ll Love This Role

You’ll have the chance to shape the atmosphere of a friendly, mission‑driven workplace — supporting people, solving problems, and bringing energy to the office each day. No two days look the same, and your impact will be felt across the whole organisation.