Administrator/Receptionist (Part-Time)

Reading, Berkshire, United Kingdom

Position type: Permanent and part-time (30-hour week Monday to Friday 09:00-15:30)

Department: EMEA

Reports to: Manager, Corporate Administration

Date posted: March 25, 2026

Closing date: April 24, 2026

KEY AREAS OF RESPONSIBILITY

• Proofread and distribute highly confidential proposals and reports to external clients with a high degree of accuracy and attention to detail
• Maintain the reception mailbox and manage vendor relationships
• Restock stationery and kitchen supplies
• Answer and direct incoming calls and enquiries
• Manage incoming and outgoing mail and deliveries
• Coordinate travel arrangements for staff, including transport and accommodation bookings and preparing expense reports
• Support the general organisation and smooth running of the office environment
• Organise internal and external events (social and corporate)
• Assist with general administrative tasks to support the team

CANDIDATE REQUIREMENTS

• Highly organised with strong attention to detail
• Previous experience in a similar role
• Strong attention to detail and a high level of accuracy
• Excellent organisation and time management skills
• Professional communication skills, both written and verbal
• Ability to manage multiple tasks and prioritise workload effectively
• Competence with standard office software (e.g., Microsoft Office)
• Eligibility to work in the United Kingdom without sponsorship requirements

DESIRABLE, BUT NOT ESSENTIAL

• Experience in coordinating video conferencing (Web-Ex) and document control
• Competency or fluency in other languages would be advantageous
• Reliable and proactive
• Able to work independently while supporting a wider team

Remuneration and Benefits

SALARY: £13 – £13.50 per hour dependent upon relevant experience

BENEFITS: Annual leave in excess of statutory, contributory pension, private medical, income protection, and life assurance

How to Apply

Applicants should complete the form at https://www.ipaglobal.com/careers/administrator-receptionist-emea/ and include a cover letter, resume, salary requirement, and start date (early to mid-June 2026 preferred).

Closing date for applications is Friday, 24 April 2026.

Due to a high volume of applications, if you do not receive a response within 1 week, then your application was unsuccessful for this role.