Role Purpose:

The Bid Manager is responsible for managing and delivering high-quality bids, framework submissions, mini-competitions and supplier questionnaires that support the organisation’s growth strategy. The role ensures compliant, compelling, and commercially sound submissions, while also building and maintaining a robust bid content library to improve efficiency and win rates.

Key Responsibilities:

Bid and Tender Management

• Manage end-to-end delivery of bids, frameworks, mini-competitions, and supplier questionnaires (SQs / PQQs / Frameworks/ DPS applications).
• Lead bid kick-off meetings, establish timelines, and coordinate internal contributors to meet deadlines.
• Own the bid plan, compliance matrix, and submission schedule for each opportunity.
• Ensure all submissions are fully compliant with buyer requirements, evaluation criteria and governance processes.

Content Development and Quality

• Write, edit, and review high-quality bid responses that are clear, persuasive and customer focused.
• Tailor core content to specific buyers, sectors, and evaluation criteria.
• Ensure consistency of tone, messaging, and value proposition across all submissions.
• Apply best practice bid methodologies (e.g., answer planning, win themes, scoring optimisation).

Frameworks and Mini-Competitions

• Manage framework applications and ongoing participation requirements.
• Lead responses to call-offs and mini-competitions, ensuring rapid turnaround without compromising quality.
• Track framework pipelines, renewal dates and upcoming opportunities.

Supplier Questionnaires

• Complete and coordinate responses to supplier questionnaires, due diligence requests and compliance documentation.
• Maintain up-to-date standard responses for recurring SQ questions.

Content Library and Knowledge Management

• Create, maintain, and continuously improve the bid content library, including case studies, policies, CVs, and standard answers.
• Ensure content is version-controlled, up to date and easily accessible.
• Identify gaps in content and work with subject matter experts to close them.

Stakeholder Management

• Work closely with internal stakeholders (sales, product, finance, HR, legal, compliance etc.) to gather inputs and approvals.
• Challenge contributors constructively to improve clarity, evidence and scoring potential.
• Act as a trusted bid advisor to the wider business.

Reporting and Continuous Improvement

• Report bid progress, risks, and outcomes to the Head of Bid Management.
• Track bid metrics (e.g., win rates, scores, feedback themes).
• Analyse client feedback and embed lessons learned into future submissions and content.
• Support the ongoing development of bid processes, tools, and templates.

Skills and Experience

Essential

• Proven experience in bid management, tender writing, or proposal management.
• Experience in public sector procurement and frameworks
• Experience delivering bids, frameworks, mini-competitions, and supplier questionnaires.
• Understanding of evaluation methodologies and scoring criteria
• Strong writing, editing and proofreading skills with excellent attention to detail.
• Ability to manage multiple bids concurrently under tight deadlines.
• Strong organisational and stakeholder management skills.
• Confidence working with senior internal stakeholders and subject matter experts.

Desirable

• Familiarity with bid management tools or content libraries.
• APMP or equivalent bid qualification.

Personal Attributes

• Highly organised and deadline driven.
• Commercially aware and customer focused.
• Resilient under pressure with a calm, solution-oriented mindset.
• Proactive, curious, and committed to continuous improvement.
• Collaborative, but confident challenging content to raise quality.