Bookkeeper & Admin Assistant (Part-Time, Construction)Location:Leatherhead, Surrey (Office-based)Hours:Monday to Friday, 8:45am 2:45pmSalary:£25,000 £33,000About UsMaddox Construction Services is a specialist rail contractor delivering high-volume minor works packages across Network Rail assets.We operate in a fast-paced environment supporting Tier 1 contractors, with projects typically ranging from £5,000 to £100,000. With over 20 years experience in the rail sector, we have built strong, long-term relationships based on safety, compliance, and reliable delivery.Due to continued growth, we are looking for an Accounts & Admin Assistant to support the day-to-day running of the business.The OpportunityThis is a hands-on role combining bookkeeping, financial control, and general office support, taking the lead on the day-to-day financial processes of the business while supporting general company administration in a fast-paced construction environment.This role is primarily accounts-focused, with additional administrative responsibilities supporting the wider business.You will play a key role in keeping the business organized, ensuring accounts are accurate and up to date, and supporting the smooth day-to-day running of the business across multiple live projects.The role involves managing financial records, overseeing core accounting processes, supporting cashflow and credit control, and assisting with general business administration, working closely with the Directors and Contracts Manager.Opportunity to take ownership and help improve systems and processes as the business continues to grow.This role requires strong bookkeeping experience and is not purely an admin position.Construction experience with CIS knowledge is essential.Key ResponsibilitiesAccounts / BookkeepingMaintain company accounts (QuickBooks) across multiple entities, ensuring clear and accurate financial recordsBank reconciliation and keeping records up to dateCIS journals and returnsVAT ReturnsProcess payroll, manage pension submissions, and ensure all payroll records are accurate and compliantMonitor direct debits and outgoing paymentsAssist with monthly profit & loss reportingPrepare information for accountantsCredit Control & CashflowChase outstanding paymentsTrack invoices and applicationsPrepare and action weekly payment runsMaintain clear records of cashflow and debtorsAdmin & Business SupportGeneral office admin and email supportChasing quotes and supplier informationManaging supplier accounts (Travis Perkins, Jewson, etc.)Booking training courses and tracking certificationsManaging insurance, vehicles, and company recordsFiling receipts and ensuring all costs are recordedSupporting directors with ad-hoc tasksWhat Were Looking ForEssential:Minimum 3 years experience in bookkeeping or accounts (QuickBooks, Xero or similar)We currently use QuickBooks (experience preferred) and are looking for someone who can help improve and organize our systems over timeExperience in construction (CIS knowledge essential)Strong understanding of VAT and CIS processesHighly organized with strong attention to detailStrong general IT skills and confidence using document management systemsConfident chasing payments and dealing with suppliersAble to manage workload independentlyGood knowledge of HMRC reportingExperience processing payroll and managing pensionsDesirable:Experience managing accounts across more than one companyExperience supporting a small business environmentAAT qualified or part-qualifiedAbout YouPractical and proactiveTakes ownership and gets things doneComfortable working in a fast-paced environmentLooking for a long-term, stable part-time roleHighly organisedWhat We Offer£25,000 £33,00020 days annual leave + bank holidays (pro rata)Company pension schemeConsistent daily hours (ideal for school runs)Free office parkingVaried role with responsibilityGrowing business with long-term opportunitiesFriendly, supportive teamJBRP1_UKTJ