We are hiring for an organised and proactive Business Support Administrator on behalf of a well-respected facilities management business with a strong reputation in the market. This is a key coordination role supporting planned maintenance and additional works across a busy contract. You will work closely with Contract Managers and the Facilities Manager to ensure subcontractors meet service levels, compliance standards are maintained, and completion targets are achieved. Key Responsibilities: * Coordinate and schedule Planned Preventative Maintenance (PPM) visits. * Liaise with subcontractors to confirm attendance, manage RAMS, and obtain service reports. * Monitor completion rates and escalate delays or issues where required. * Support the quotation process for additional works and issue approved costings. * Raise purchase orders and track works through to completion. * Act as the first point of contact for administrative queries and provide timely updates on works and ETAs. * Upload service reports, RAMS, and certification to client compliance systems within required deadlines. * Ensure all documentation is accurate. * Support internal compliance checks and contribute to continuous improvement of administrative processes. The Ideal Candidate: * Proven experience in an administrative or coordination role within Facilities Management, maintenance, or building services (Essential). * Experience managing subcontractors and PPM schedules. * Familiarity with compliance documentation (RAMS, service reports, certification). * Confident using Microsoft Office, client portals, and CAFM/document control systems. * Strong organisational skills with the ability to manage multiple priorities and tight deadlines. * Professional communicator with a proactive, detail-focused approach. What’s on Offer: * Salary: Up to £28,000 * Shift: Monday to Friday - 8:00am to 4:30pm * Holiday allowance - 31 days (inc statutory). * Pension scheme - 5.7% er / 3.3% ee * Company Sick Pay Scheme. * Employee of the month voucher. * Birthday voucher. * Perkbox. * Continued development support. This is an excellent opportunity to join a stable, well-established organisation offering long-term career prospects. Please note: All applicants must have the right to work in the UK. Our client does not offer sponsorship