Buyers Assistant - Food & Wine Supply Chain Administrator in City of London
5 Days Old
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Job Description
We are seeking a highly organised and detail-driven Buyer Assistant to support our Food & Drink supply chain and buying operations. This role sits at the heart of our importing activity, working closely with Italian and UK producers, logistics partners, clearance agents, and internal commercial teams to ensure the smooth flow of premium products from to warehouse.
This position is ideal for someone with strong operational capability, a methodical approach, and an interest in food safety, compliance, and international logistics.
Key Responsibilities
Liaise with Italian and English-speaking food & drink producers
Act as a key point of contact for logistics partners, freight forwarders, and transport providers
Coordinate shipping, transportation, and import logistics
Work closely with customs and clearance agents , supporting clearance and documentation processes
Monitor inbound shipments and update ETAs , ensuring accurate and timely communication
Assist with sales and stock forecasting , supporting availability planning
Check, prepare, and manage mandatory import and export documentation
Support food safety and compliance requirements , including SALSA documentation
Inspect goods on arrival , ensuring quality, quantity, and specification
Manage and resolve goods, quality, or delivery-related issues
Upload and maintain importing and shipment data within the Transporter’s Portal
Support the sales team with stock status, availability, and lead times
Manage invoicing for OCM events and food & drink trade fairs
Process bank transfers to suppliers
Organise travel arrangements, diary management , and operational administration
Handle parking fines and general office support tasks
Skills & Experience
Fluent Italian and English (spoken and written) – essential
Experience in supply chain, logistics, importing, buying support, or operations
Strong understanding of import processes, customs clearance, and documentation
Knowledge of food safety, traceability, and compliance , ideally within SALSA-accredited environments
Strong numerical and analytical skills to support forecasting and stock planning
Excellent organisational skills and attention to detail
Ability to manage multiple shipments, deadlines, and stakeholders simultaneously
Why Join Us?
Play a key operational role in a growing Food & Drink supply chain
Work with international artisan producers and specialist logistics partners
Gain hands-on exposure to importing, customs, forecasting, and compliance
Be part of a quality-driven, operationally focused Food & Drink business
Job Type: Full-time
Benefits:
Company pension
Employee discount
Ability to commute/relocate:
Finsbury Park N4 1DN: reliably commute or plan to relocate before starting work ()
Application question(s):
Do you have experience in italian food products and have worked within the buying department supporting forecasting and stock planning
Education:
Certificate of Higher Education ()
Experience:
supply chain, logistics, importing,: 2 years (required)
import processes, customs clearance,: 2 years (required)
italian food products: 2 years (required)
:
Italian (required)
Work authorisation:
United Kingdom (required)
Location:
Finsbury Park N4 1DN ()
Work Location: In person
Application settings
Application method
Email
If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.
- Location:
- City Of London
- Job Type:
- FullTime
