Our client, a well-established and highly regarded law firm with offices in Central London, is seeking an experienced Legal Secretary to join its busy Commercial Real Estate team.

This is an excellent opportunity for a proactive and organised individual who is looking to develop their career within a professional, collaborative and supportive environment. The firm is known for its strong team culture, flexible working approach and commitment to training and development.

Key Responsibilities

Document Production & Administration

• Copy and audio typing of legal documentation
• Transcribing, formatting and proof-reading documents
• Converting PDFs into Word and applying house style
• Managing dictation workflows
• Organising printing, scanning and photocopying
• Drafting correspondence to clients, HMRC, HMLR and other solicitors

File & Matter Management

• Opening and closing files, including client due diligence and electronic searches
• Compiling and indexing sales packs
• Preparing lease and deed summaries
• Scheduling deeds and arranging retrieval from storage
• Preparing basic reports on title and replies to standard enquiries

Land Registry & Post-Completion

• Preparing and submitting Land Registry applications
• Drafting standard forms (e.g. AP1, TR1)
• Responding to requisitions
• Requesting office copies, searches and map enquiries
• Drafting notices of transfer/charge and deeds of covenant
• Managing post-completion formalities

Financial & Billing Support

• Preparing invoices and payment requests (BACS/TT)
• Checking ledgers and verifying bank details
• Monitoring incoming payments and processing electronic payment requests
• Supporting credit control with overdue reminders
• Producing financial reports on file closure

Client & Team Support

• Handling telephone and email enquiries professionally
• Liaising with lenders, local authorities and third parties
• Diary management, meeting coordination and video conferencing arrangements
• Providing ad hoc administrative support to fee earners and other departments

Systems & Technology

• Regular use of legal and business systems including document management, case management, digital dictation, e-signature platforms and standard Microsoft Office applications.

Key Skills & Experience

• Previous Legal Secretary experience within a property or commercial real estate team
• Strong organisational skills with the ability to prioritise in a deadline-driven environment
• Excellent attention to detail and document accuracy
• Confident user of Microsoft Office and legal document systems
• Knowledge of Land Registry processes and post-completion work
• Professional communication skills, both written and verbal
• Proactive, adaptable and team-oriented approach

For more information please contact Jess or Ella at AJ Chambers.