Document Quality Specialist

• London office, 3 days per week on site
• Salary £30,000–£35,000

A leading global petrochemical and sustainable fuel storage organisation is shaping the future of energy through innovation, operational excellence and a strong commitment to greener solutions. People are at the centre of its culture, with a focus on development, inclusion and supporting colleagues to reach their full potential.

About the Role

We are seeking a Document Quality Specialist to manage the organisation’s Integrated Management System (IMS) and Document Management System (DMS). You will ensure documentation remains accurate, compliant and up to date, while supporting stakeholders with workflows, reporting and audit activities across the North West Europe region.

Key Responsibilities

• Maintain and manage IMS and DMS documents to ensure compliance and timely review
• Track and report overdue documents through workflow processes
• Support development and control of templates, procedures and data systems
• Assist with internal reporting and stakeholder queries
• Manage archived records and define record retention policies
• Support migration from hard copy filing to electronic systems
• Re-template policies and procedures to meet document control standards
• Support internal auditing processes, including report writing

About You

You will be detail-focused, organised and passionate about accuracy and quality. You bring:

• Experience with document management systems and strong MS Word skills
• Knowledge of document control and procedure writing
• Advantageous understanding of ISO9001, internal auditing and SharePoint
• Excellent communication skills and the ability to collaborate with stakeholders
• A proactive and adaptable approach, supporting compliance and continuous improvement