EA / PA – Executive Office of UUHNWI (with Travel)

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Mayfair & Abroad

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£80,000 - 90,000 + excellent bens and bonus

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VB6848

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Excellent opportunity for an Executive Personal Assistant based in London, to provide administrative and operational persona support to UHNWI.  Confidentiality is an essential element of this role and a proven track record supporting at this level.  We are looking for a true right hand who is able to work at pace and is all over the detail – you will be highly organised, resilient and able to juggle a busy and forever changing workload. You must be confidential and have experience dealing with sensitive and private information at the highest level.  Please note this role does involve some travel.

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Major Duties and Responsibilities:

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• Heavy calendar management, accounting for day-to-day meetings and movements, both business and personal. Exercise discretion in committing time and evaluating needs
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• Attend immediately to emails forwarded from individual that require action or follow up
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• Manage and maintain contact lists
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• Take notes, prepare memos, letters and reports
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• Coordinate travel arrangements and prepare detailed itineraries
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• Organize and take care of mail and files
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• Assist with planning, organizing and coordinating events for various locations
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• Coordinating details for social events, which may entail handling invitations and RSVP’s, working with House Manager, Food and Beverage Manager, Chef, Florist, party planner, etc and help at the event
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• Prepare gift bags of products, gift wrap gifts
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• Assist with various projects as required
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• May attend meetings, assist in preparation and printing of documents, agendas, and take and transcribe minutes
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• Run errands
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• Coordinate coverage for other executive assistant’s vacation and/or sick leave, etc
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• General administrative support
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Qualifications:

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• Degree preferred
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• Extremely detail orientated, organised, professional and reliable
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• Proactive and forward – thinking
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• Maintain a positive attitude and willingness to assist all team members
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• Excellent written and verbal communication skills
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• Must be able to effective communicate with all levels of personnel and external contacts
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• Ability to work independently and multi task within a fast paced team environment, emphasising accuracy and timelines
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• Diplomatic, tactful and discrete concerning confidential information and unquestionable integrity at all times
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• Advanced system skills
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Key Competencies:

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• Excellent written and verbal communication skills
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• Exemplary time management skills
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• Detail orientated
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• Ability to multi task
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• Calendar management
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• Computer skills
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• Interpersonal skills
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