Job Description

Job title: Engineering Administrator and Executive Assistant

Reporting to: Chief Commercial Officer

Location: Cambridge or London (hybrid considered)

Job Type: Full-time

Salary: £30-60k depending on level of experience

Position Overview

We are seeking a proactive and highly organised professional to serve in a dual-capacity role as Executive Assistant to the Chief Engineer and Administrator for the Engineering Team. This is a pivotal position requiring discretion, initiative, and a strong sense of ownership. You will be instrumental in ensuring the smooth operation of both executive-level coordination and team-wide administrative processes.

This position demands discretion, agility, and a problem-solving mindset to thrive in a fast- paced, high-growth environment. Our client is at a crucial stage of growth and the success of this appointment will influence subsequent functional hires.

About us

Our client is a high-technology defence startup which aims to eliminate the risk of missile strikes on NATO and its allies. The company is creating a range of interceptors to counter the threat of cruise missiles, ballistic missiles, and hypersonic weapons.

Key responsibilities

1. Executive Support

• Manage complex calendars, including scheduling and rescheduling across time zones.
• Coordinate internal and external meetings, including candidate interviews and stakeholder briefings.
• Protect and optimise the Chief Engineer’s time through strategic prioritisation.
• Take accurate minutes and track follow-up actions from leadership and technical meetings.
• Organise domestic and international travel, including itineraries and logistics.
• Plan and execute offsite events, team all-hands, and space planning initiatives.
• Handle confidential information with discretion and professionalism.
• Provide general executive support and act as a liaison between the Chief Engineer and
• internal/external stakeholders.

2. Operational & Project Support

• Oversee onboarding logistics: ensure completion of HR, security, and IT setup for new starters.
• Coordinate off-boarding: manage return of equipment and access deactivation.
• Arrange travel and accommodation for engineering teams attending tests, supplier visits, or field deployments.
• Maintain accurate records of team leave, training, and compliance documentation.
• Identify and implement process improvements to streamline administrative workflows.
• Support team communications and documentation, including templates, trackers, and shared resources.

We’re Looking For:

• 4+ years of experience in administrative support roles, including 1+ year supporting senior leadership.
• Proven ability to manage multiple priorities in a dynamic environment.
• Proficiency in Microsoft Office.
• Strong written and verbal communication skills.

Qualifications:

• Experience in a technical, engineering, or high-growth environment.
• Familiarity with onboarding/off-boarding processes and cross-functional coordination.
• Demonstrated ability to work independently and anticipate needs.
• Experience collaborating with other administrative professionals across departments.