Estate Property and Service Charge Accountant

West London

Estate Property and Service Charge Accountant - OUR CLIENT is a fast-growing property owner and estate management business undergoing an ambitious transformation. With a diverse mixed-use portfolio, the organisation is focused on delivering high-quality financial and operational performance.

They are now seeking an experienced Estate Property Accountant to strengthen financial controls, enhance reporting, and ensure compliance with Royal Institution of Chartered Surveyors guidelines. Reporting to the Estate Finance heads this is a senior, hands-on role with full ownership of rental income and service charge accounting.

You will be overseeing all aspects of the service charge and rental accounting function, ensuring best practice processes, robust controls, and accurate reporting across the estate portfolio. You will also be acting as a key point of contact for tenant queries, maintaining consistently high standards of customer service, and working closely with senior management and asset owners to deliver accurate and insightful financial reporting.

Key responsibilities include:

Rents:

Preparing and review completion statements. Ensuring timely billing and collection of rents and maintaining ledgers. Managing insurance allocations and utility recharges and related reconciliations.Service Charge:

Owning the service charge budget. Preparing and review quarterly accounts. Managing tenant apportionments - balancing charges and credits. Overseeing accounts payable activities.Treasury:

Overseeing bank accounts, rent deposits and reviewing bank reconciliations. Managing operational funding requirements.

Budgeting and Year End Reporting:

Delivering month-end reporting and both owner and client reports. Prepare expense journals and cash reconciliations. Producing budget variance analysis. Leading year-end service charge reconciliations. Managing void cost budgets and funding.

Data, Systems and governance:

Maintaining lease and property data. Supporting transitions from development to operation. Enhancing system functionality and tenancy schedules. Supporting internal and external audits. Complete Construction Industry Scheme returns. Leading service charge independent reviews. Driving process and control improvements.

THE PERSON AND SKILLS / EXPERIENCE REQUIREMENTS for an Estate Property Accountant:

Extensive experience as a Senior Client/Property Accountant at managerial or team leader level within complex, high-transaction property environments. Proven experience reading and interpreting complex leases and partner management agreements. Experience managing mixed-use properties and venues. Demonstrable expertise across service charge, rental accounting, treasury and reporting functions. Experience supervising and coaching a small team. Strong stakeholder management skills, including exposure to senior executives and investors.

Knowledge and Qualifications:

Advanced knowledge of property accounting systems (including report writing and database setup) such as TRAMPS, QUBE, MRI or YARDI. Detailed knowledge of Service Charge accounting and RICS audit processes. Strong understanding of the property development, asset and estates management sector. Knowledge of offshore entities (advantageous). Excellent numerical and analytical ability with strong written and verbal communication skills. High attention to detail with strong organisational and time management capability and ability to operate with discretion, tact, and sound judgement in a fast-paced, evolving environment.

Benefits:

Discretionary bonus Health Insurance Life insurance 5% Pension 28 days holiday

This is an excellent opportunity to join a business in transformation and play a key role in shaping its property finance capability, working closely with senior leadership in a dynamic environment.

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