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Creo initiates and organises events and programming across three key strands: photography, film and contemporary art. Since 2007 Creo’s mission has been to develop meaningful opportunities for creatives and expanding the reach of its cultural activities. Today, its flagship projects include the Sony World Photography Awards, Sony Future Filmmaker Awards, PHOTOFAIRS and Photo London. Working in partnership with Angus Montgomery Arts, Creo provides support across the group’s ventures, helping to deliver some of the world’s leading art fairs.

Creo is part of the Montgomery Group. We are an equal opportunity employer and are committed to diversity. We welcome applications from candidates with disabilities, providing they meet the minimum requirements of the job role. Sadly, the office building is currently not wheelchair friendly.

At Creo and Montgomery Group we recognise that women are less likely than men to apply for a role if they do not have experience in all the areas mentioned in the job description. The list above is indicative, we would still welcome your application even if you feel you don’t have experience in all the listed areas but think that you could do the job.

PURPOSE

The ideal candidate would have experience working within operations, production and logistics. Working with the Operations Director the job holder will work across all of the organisation’s projects which include the Sony World Photography Awards, Photo London and the Sony Future Filmmaker Awards.

Experience with Health & Safety compliance, exhibition stand build, exhibition curation, events, managing staff and top-level organisation skills. There are multiple projects to juggle, so you will need to be highly organised and will have a hand in virtually every element, from creative planning, sourcing production quotes, setting timelines, identifying onsite requirements, Risk Assessments and Method Statements, client contact, negotiating with suppliers, managing logistics, staff and on-site crews. You will help with day-to-day admin tasks, manage project timelines, staff tasks within the production team and project budgets. Energy and enthusiasm, along with an ability to self-manage is vital, as the role is incredibly varied and the company is fast-paced and ambitious. International travel and site visits will be required at times.

Key Accountabilities

• Support the Operations Director in managing all Creo projects.
• Operations structure: Operations Director – Operations Mgr - supported by the Senior Operations Executive and Designer.
• Managing solo projects as well as providing management support for other projects.
• Be the client contact across projects.
• Help compile and ensure the teams stick to timelines and priorities, meeting deadlines and delivering results effectively.
• Liaise with external contractors, suppliers and partners and manage communications over different time zones.
• Ensure each event is planned correctly.
• Develop and maintain good working relations with suppliers and partners.
• Coordinate with colleagues in the Marketing & PR teams to ensure alignment across all teams.
• Assist with the day-to-day running of the production workload. Each event requires administrative work and is split between the production team.
• Ensure the server is kept organised for each project.
• Manage events onsite, from installation day to de-installation.
• Manage staffing for onsite events.
• Undertake international travel as required.
• Ensuring budgets are achieved
• Take an active interest in and maintain general knowledge in the visual arts.
  
  

• Excellent communication skills.
• Proven track record of working within events and production.
• Strong excel skills.
• Ability to work independently and as part of a team.
• Well organised and proactive.
• Positive attitude towards your work, colleagues and external partners.
• Staff management.
  
  

• Successful planning of events.
• Delivering successful live events.
• Ensuring each event budget is achieved.
  
  

• The role is based in the company’s London office – 9 Manchester Square, London, W1U 3PL.
• We operate a hybrid model with Tue – Thu based in the office and Mon & Fri WFH.
• Normal working hours are Monday - Friday, 9am-5pm, during live events and build up hours and days will vary.
• You will report directly to the Operations Director. You will be the main Production support in the London office working directly with the Senior Operations Executive as their manager.
• Out of hours work at events and international travel will be required.
  
  

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Management and Manufacturing

• Industries

  Events Services

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