Job Description

Who are we:

50 Best is the global leader in premium gastronomic awards events, widely recognized as the leading innovator within our field. Our brand portfolio now includes The World’s 50 Best Hotels, The World’s 50 Best Restaurants, Asia’s 50 Best Restaurants, Latin America’s 50 Best Restaurants, 50 Best Discovery, as well as The World’s 50 Best Bars and Asia’s 50 Best Bars. 50 Best is part of the William Reed Group.

Since the list was created in 2000, we’ve hosted event programmes across the globe, to name a few: Thailand, Australia, Spain, Singapore, France, Colombia, Peru and America.

We have offices in Gatwick, Brighton and London, UK; Montpellier, France; Singapore and Chicago, US. In line with the Company’s current Agile Working Policy, the successful candidate would be eligible to work part of the week from our Gatwick office and to work remotely for the rest of the week.

Position

Position: Permanent / Full Time

Location: Crawley

Do you have a strong administrative background with excellent attention to detail and experience being customer facing? Do you want to help support 50 Best by playing a vital role in the successful planning, coordination, and execution of high-quality events for our organisation? If so, apply now, as we are looking for an Events Executive to join us!

Working within the Events Department, you will support the Event Manager in delivering memorable experiences for attendees while ensuring operational excellence throughout the event lifecycle. This role involves managing critical event components, including entry and judging processes, finalist coordination and guest management. You will collaborate with internal teams and suppliers to ensure all event elements are delivered to the highest standard, on time and within budget.

What you'll be doing:

• Managing the entry process for events, including processing registrations, maintaining accurate records and responding to participant queries.
• Managing the 50 Best judging process.
• Coordinating finalist management activities, including communication, scheduling, and logistical arrangements.
• Developing and maintaining comprehensive guest lists, ensuring accurate tracking of attendee information and requirements.
• Overseeing the procurement, engraving, and presentation of trophies and awards for recognition ceremonies.
• Assisting in researching / sourcing appropriate entertainment and venues and coordinating with suppliers to create cohesive event experiences.
• Preparing event documentation, including tickets, brochures and menus.
• Supporting on-site delivery (registration / guest assistance / troubleshooting) occasionally.
• Contributing to continuous improvement initiatives by gathering feedback and suggesting process enhancements.
• Raising purchase orders, logging invoices, and setting up suppliers using the in-house finance system.
• Coordinating travel and accommodation for internal staff and key stakeholders.
• Supporting with co-ordinating international deliveries / shipments to event locations.
• Arranging and attending internal meetings, taking detailed minutes and actions.
• Updating our project management tool Monday-com.
• Supporting both the events team and the wider 50 Best team with ad hoc administration.
• Managing the 50 Best inbox, assigning incoming emails to the relevant team.
• Assisting on guest list management, sending invitations and tickets, responding to enquiries and managing guest lists for ancillary events.

What you will need:

• Experience in an administrative role within a complex and fast paced environment.
• Experience in an events coordinator or similar role preferred or a passion for events.
• Proficiency in the Microsoft Office suite (Excel, PowerPoint, Outlook and Word).
• Proficiency with email communication, utilising strong written communication skills with excellent grammar and spelling.
• Excellent attention to detail.
• Excellent numeracy skills.
• Excellent time management skills with the ability to handle multiple priorities.
• Strong planning and coordination skills to manage multiple event components simultaneously.
• A team ethos – able to collaborate effectively with colleagues and external partners.
• Strong planning and coordination skills.
• An ability to anticipate and identify challenges, implementing timely and effective solutions to ensure seamless event delivery.
• Clear and professional verbal communications skills.
• An ability to respond effectively to changing priorities, timelines, and requirements.

Company Benefits and Initiatives Include:

• 25 days annual leave in addition to bank holidays - increasing by one additional day after 6 years, up to a maximum of 30 days.
• An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our “MeDay”.
• A volunteer day to take for supporting a chosen charity and giving back to the community.
• Opportunity for hybrid working
• Contributory Pension
• Life Assurance Scheme
• Group Income Protection
• Enhanced family-friendly leave pay entitlements
• Wellbeing benefits, including: A health care cash plan, Employee assistance programme, Virtual GP service and Access to health & wellbeing resources and tools.
• Cycle to Work Scheme
• Electric Car Scheme

Why work for us

We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands. xcunqrw

We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics.

If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.