£36,000 - £39,000

9 to 6

4 Days in the office 1 wfh.

To support parts of the IB team in a multi-faceted role encompassing several responsibilities:

To provide secretarial and administrative support service at MD/Director level and their deal teams

• Complex diary management for the team, being able to anticipate issues in multi-time zones

• Meeting Coordination: organising logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, and audio conference

• Anticipate, manage and co-ordinate European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the Company’s travel policy to ensure cost efficiency at all times

• Compile expense reports in a timely manner ensuring all appropriate receipts are attached and submissions are in line with the Company’s expense policy

• Ability to prepare powerpoint presentations, excel and word documents for team members

• Document production including preparation, printing and binding

• General administrative support: booking bikes, couriers, taxis, organising team events, booking client lunches and dinners

• Deacloud – assisting the team with interaction logging, maintaining accurate contact records, pipeline, creating and maintaining deal information

• Assisting with KYC for onboarding of deals for the team and using the SmartSearch system

• Assisting with client conferences and event management

• Assisting the team with booking holidays through the edays system

• Answering the telephone in a professional manner, taking accurate messages and relaying these appropriately without delay

• Ad hoc project work as requested

• Providing support and cover for other IB team assistants and reception cover as required

• Assisting EAs with staff events and team led events