Location: Full-time, Office-based
\nStart Date: ASAP (Subject to 4-5 week vetting process)
\nContract Length: 6 months initially, with potential extension up to 20 months
\nPay Rate: £25.00/hour (excludes holiday pay accrual)

Overview

A leading global financial institution is seeking a highly professional and experienced Executive Assistant to support multiple teams within their Capital Markets division. This role is varied, fast-paced, and offers exposure to a high-level business environment. The successful candidate will provide both ongoing and backup administrative support, covering holidays, lunch breaks, and ad hoc needs.

Key ResponsibilitiesAdministrative & Executive Support

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  Manage complex diaries and schedules; act as gatekeeper and coordinate high-volume meeting requests

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  Arrange internal/external meetings, conference calls, and video calls across multiple time zones

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  Plan and coordinate global travel (flights, hotels, ground transport, visas, currency, agendas)

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  Submit monthly expenses through internal systems, ensuring compliance with company policy

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  Maintain accurate records in the internal CRM system

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  Assist in coordinating events (team socials, client meetings, deal closings)

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  Perform ad hoc tasks such as ordering business cards and supporting team projects

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Buddy Team Coverage

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  Provide phone and admin support for bankers when designated assistants are absent

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  Collaborate with a group of assistants to ensure seamless coverage during breaks, holidays, and sick leave

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  Maintain clear and up-to-date handover notes for effective continuity

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Candidate Profile

The ideal candidate will be an experienced Executive or Team Assistant with a confident, client-facing approach and the ability to thrive in a demanding environment.

Essential Skills & Attributes

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  Previous experience supporting senior stakeholders, ideally in Investment Banking or Capital Markets

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  Highly organized and detail-oriented with strong time management

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  Professional, proactive, and adaptable, with excellent judgment and discretion

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  Strong communication skills, both written and verbal

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  Able to take ownership of tasks and see them through without needing to be chased

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  Excellent interpersonal skills; a reliable team player and supportive colleague

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Technical Requirements

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  Proficiency in Microsoft Office (especially Outlook and Excel)

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  Experience with expense management systems (e.g., Concur)

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  Familiarity with CRM platforms and online travel booking tools

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  Comfortable using Zoom and other video conferencing platforms

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Additional Information

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  Full training on internal systems and processes will be provided

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  The working environment is fast-paced, professional, and highly collaborative

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