Executive Assistant (Nepali Speaker)

About the Role

Our client, a dynamic organisation within the tourism industry, is seeking an exceptional Executive Assistant who is fluent in Nepali to provide high-level administrative support to senior executives. This is a pivotal role requiring someone who can seamlessly manage complex travel arrangements, coordinate demanding schedules, and act as a trusted right-hand to leadership.

Key Responsibilities

Diary & Schedule Management

• Proactively manage and maintain executive calendars with precision and foresight
• Coordinate meetings, appointments, and conferences across multiple time zones
• Anticipate scheduling conflicts and resolve them efficiently
• Ensure executives are properly briefed and prepared for all commitments

Travel Coordination

• Design and execute complex international and domestic travel itineraries
• Manage all aspects of travel including flights, accommodation, ground transportation, and visa requirements
• Liaise with tourism partners, hotels, and service providers globally
• Handle last-minute travel changes with composure and efficiency
• Prepare comprehensive travel packs with all necessary documentation

Communication & Liaison

• Act as primary point of contact between executives and stakeholders
• Screen and prioritise correspondence, calls, and communications
• Draft and proofread correspondence, reports, and presentations
• Facilitate communication with Nepali-speaking clients, partners, and team members
• Provide translation services when required

Administrative Excellence

• Prepare meeting agendas, take minutes, and follow up on action items
• Maintain confidential filing systems and documentation
• Process expenses, invoices, and financial paperwork
• Coordinate events, conferences, and client hospitality
• Handle ad-hoc projects and special assignments with initiative

Essential Requirements:

• Fluency in Nepali and English (written and spoken) is absolutely essential
• Minimum 5 years' experience as an Executive Assistant, PA, or Senior Secretary
• Extensive experience in travel planning including complex international itineraries
• Expert-level diary management skills with ability to prioritise competing demands
• Exceptional organisational abilities with meticulous attention to detail
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Outstanding written and verbal communication skills
• Discretion and ability to handle sensitive information with confidentiality
• Proactive, resourceful problem-solver who anticipates needs
• Professional demeanor with excellent interpersonal skills

Highly Desirable

• Previous experience within the tourism, travel, or hospitality sector
• Knowledge of visa requirements and international travel regulations
• Experience using travel booking platforms and systems
• Understanding of cultural nuances in business communications
• Familiarity with CRM systems and project management tools
• Ability to work flexible hours when required for international coordination

What We're Looking For

We need someone who doesn't just react but anticipates. You'll be two steps ahead, knowing what's needed before being asked. You're unflappable under pressure, diplomatically skilled, and able to juggle multiple priorities without dropping the ball. Your ability to communicate seamlessly in both Nepali and English will bridge important relationships and enhance our client's operations in the tourism sector.

This isn't a role for the faint-hearted – it requires energy, initiative, and absolute reliability. In return, you'll work with interesting people in an exciting industry, with genuine opportunities to make a significant impact.