Planet Pharma are currently partnered with a global pharmaceutical company and we are actively seeking a Executive Assistant to join the business on a permanent basis in London.

Key Responsibilities:

• Provide high-level executive support to the Chief Scientific Officer, managing a complex and dynamic calendar across internal leadership, research teams, external collaborators, and board stakeholders.
• Act as a strategic partner in prioritising meetings, protecting executive time, and ensuring alignment with scientific and organisational priorities.
• Prepare briefing materials, meeting agendas, and executive summaries, distilling complex scientific information into clear, concise documentation where required.
• Coordinate cross-functional communications between R&D, regulatory, clinical, and senior leadership teams.
• Support preparation of board materials, scientific advisory board documentation, and investor-facing presentations.
• Manage confidential information relating to research strategy, intellectual property, partnerships, and regulatory activities with the highest level of discretion.
• Track key scientific milestones, project timelines, and deliverables, proactively flagging risks or scheduling conflicts.
• Assist with grant documentation, research partnership coordination, and external scientific collaborations.
• Coordinate domestic and international travel arrangements, including conferences, scientific meetings, and industry events.
• Draft professional correspondence on behalf of the CSO, including communications with academic institutions, industry partners, and regulatory bodies.
• Support budget tracking, expense management, and procurement related to scientific operations where required.
• Contribute to continuous improvement of administrative processes within the scientific leadership function.

Key Requirements:

• Science background (education or work experience)

About Planet Pharma:

Planet Pharma is an American parented Employment Business/Agency that provides global staffing services with its head-quarters in Chicago and our EMEA regional office located in Central London. We have invested significantly in creating a robust international platform that enables us to work compliantly in 30+ countries with a current network of 2500+ active contractors globally as well as a very strong permanent / direct hire recruitment offering.

Our specialist knowledge and close relationships with our clients and the wider industry really makes us unique in our field. Just recently we were recognised by FORBES as the 17th best professional staffing firm, and have won multiple awards from industry accredited bodies for our commitment to excellence and service delivery. We have extensive functional expertise including: Regulatory Affairs, Pharmacovigilance, QA, QC, Submissions experts, Clinical development, Quality, Biostatistics, and Medical Affairs / Writing.

We are an equal opportunities Recruitment Business and Agency. We welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age.

www.planet-pharma.com

Please click ‘apply’ or contact Harry Banks at Planet Pharma for more information:

E: hbanks@planet-pharma.co.uk