Reference: JH7167

Salary: £70,000–£80,000

Location: St James’s, London

Hours: 9:00am–6:00pm

Office-based: Typically, 4 days per week, with flexibility to attend 5 days when required

The Role

An exceptional opportunity has arisen for a highly capable Executive Assistant to provide both business and private support to a Co-Founder and Managing Partner of a leading private equity firm. You must have a private equity background.

This is a combined Business and Private EA role, supporting a very busy principal with extensive international travel, board responsibilities, and personal commitments. The successful candidate will be trusted to manage complex diaries, handle sensitive matters with discretion, and act as a proactive right hand.

You will work closely with a collaborative and experienced EA team, including another senior EA supporting a fellow Co-Founder. The culture is professional, supportive, and non-hierarchical, with long-standing team members and excellent retention.

Business Support

• Complex diary and travel management across multiple time zones
• Managing expenses and processing invoices
• Experience in speech writing and summarising documents
• Coordinating extensive international travel, often at short notice
• Supporting board and trustee commitments, including document preparation and review
• Acting as a gatekeeper, confidently pushing back when appropriate
• Anticipating needs and ensuring the principal is fully prepared

Private Support

• Overseeing multiple private residences, including household management and maintenance
• Managing personal bills, invoices, and liaising with household staff
• Arranging personal and family travel
• Coordinating private events and entertaining at the family home
• Handling medical appointments and other sensitive personal matters
• Managing ad hoc requests and errands with efficiency and discretion

Candidate Profile

• Proven experience supporting at senior level, including private PA experience
• Background in private equity or professional services
• Proactive, solutions-focused, and highly organised
• Able to think on their feet and adapt to last-minute changes
• Confident communicator who can challenge constructively
• A team player who enjoys working collaboratively

This role would suit an experienced EA looking for a trusted, varied position combining high-level business exposure with private support in a fast-paced yet supportive environment.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment across London. Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.