Executive Assistant, London

Executive Assistant

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The PureGym Way

PureGym is the No.1 gym operator in the UK, and the 4th largest gym operator worldwide. With 700+ gyms and over 2 million members across the UK, Europe & the US, we are the gym where Everybody is Welcome. We champion diversity and are committed to providing a workplace where everyone feels free to be. We’re proud to be recognised as a Top Institute Employer, reflecting our commitment to excellence in employee experience and workplace culture. See our careers page for full benefits. We offer:

Free nationwide gym membership for you + 1

Hybrid working

A truly flexible working culture

Personal private healthcare, including digital GP

Life insurance x4

Company pension contribution

25 days annual leave, plus 1 personal day

Option to purchase additional holiday (up to 10 days)

Great learning & development resources

Enhanced maternity pay, paternity and adoption leave

The Role

Location: London (4 days in the office)
Type: Full Time
Contract type: Perm

Application: Closing date Monday 2 March 2026

We are expanding our Executive Support team and are looking to bring in an additional experienced Executive Assistant as a result of Executive Team growth.

This role is key to provide the Exec Team (Group Management Board) with the necessary day-to-day professional and personal service and support, enabling them to focus on delivering the PureGym strategic agenda.

Key Duties will Include:

Time and Schedule Management:

Excellent diary management across multiple diaries

Experience in annual schedule design – linked to public company standards and board and bond/investor update requirements

Experience planning and executing on-site and off-site meetings and events

Service and Relationships:

Interface between Executive Team ensuring communication and relationships are strong

Interface to external stakeholders/Board (LGP, KKR etc.)

Manage inbound queries and invites professionally and appropriately

Letter and email drafting/management

Meeting support – deck preparation and where necessary minute taking

Travel:

Domestic and International Travel

Flight bookings

Train bookings

Hotel bookings

Taxi bookings

Visa procurement when necessary

Personal support:

Management of work commitments in line with personal and family commitments

Expenses – inputs and authorizations

Personal moments – birthday gifts & cards etc.

Personal support – shopping, fetching, carrying, delivering, personal appointments and family interface

Office Management:

Welcoming visitors, being the face of the brand, organising refreshments, where needed

Manage post and correspondence distribution

Meeting room management to include working closely with the IT Team on all IT equipment needs

Ordering and managing stationary supplies

General office organisation, ensuring all facilities are clean and tidy at all times and stocked with the necessary snacks and drinks for our team members and any external visitors

Responsible for office internal communications

Managing any office maintenance issues that arise and liaising with third parties e.g... the cleaner

Liaising with the reception team on building and maintenance issues, visitor registration, contractors and deliveries

Monthly office H&S checks and reporting to the H&S team

Supporting the PureGym engagement agenda:

General support with organising company-wide events and conferences

Responsible for creating a great community in the London and Leeds office, bringing our culture to life, by organizing an annual calendar of events and working with the Employee Communications Manager and the culture committee to drive employee engagement.

The Person

Skills required:

Confidence and capability using all of the following to a good standard:

PowerPoint, Word and Excel

Diary management through Outlook

Skilled in written communication

Skilled host and ‘face of the brand’ to external partners or stakeholders

Excellent organisational skills

Outstanding attention to detail

Personal approach to work:

Eager to learn from Exec Team and be exposed to an environment where decisions are made and executed

Proactive approach to work and making the lives of the exec easier

Service focused with incredibly high standards

Private and confidential in nature – discrete and unassuming

Protective of their stakeholders

Organised, helpful and calm under pressure with the ability to prioritise and communicate appropriately

Adaptable and flexible depending on what is needed day-day

Experience:

EA experience in a fast-moving environment, or an administrative role in a service provision business

Experience working with a CEO, CFO and COO in a public environment

Experience working for multiple Senior Executives

Experience of protecting and navigating the financial calendar, understanding prep and work commitments and ‘no fly zones’ in the CEO, CFO & COO's calendar

Experience managing an office or similar space

Our Values

Make a difference. Excite and inspire others. ‘Own it’ and be the best we can be.

Stand Shoulder to Shoulder. Collaborate and share with each other. Include everyone and embrace uniqueness.

Focus on the detail. Care about the little things. Have determination and resilience to get the job done.

Play to Win. Improve and innovate – never get complacent. Challenge ourselves and each other. Celebrate our success.

PureGym is proud to be an equal opportunities employer. Our company mantra is ‘Everybody Welcome’ and we are dedicated to promoting a diverse and inclusive place to work. From a hiring standpoint, we welcome applicants from all backgrounds and are committed to ensuring that our PureGym colleagues reflect the diversity of the nation as well as our millions of gym members we serve.

Join us on our mission is to bring high quality, affordable fitness to everyone, everywhere.

Please note: Applications will be reviewed on a rolling basis, and the advert may be withdrawn at any time. Early application is encouraged.

#IndeedHP #LI-JJ1

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Location:: London
Job Type:: FullTime
Category:: Other

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