Title: Executive Personal Assistant

Location: London (office based)

Salary: £40,000 – £50,000

Are you an organised, proactive professional who thrives supporting senior leaders? We’re are partnered with a International Property and Real Estate Development company looking for an experienced Executive PA to provide high-level administrative, organisational and strategic support to our senior leadership team.

This pivotal position will see you act as a trusted partner to the CEO and a senior director, helping them focus on key priorities by managing time, communications, and stakeholder relationships.

Key responsibilities

• Oversee diaries and coordinate schedules to ensure senior leaders’ time is used effectively.
• Organise and prepare documents, presentations, reports, and meeting packs ahead of deadlines.
• Act as a professional first point of contact, managing calls, emails, and queries from colleagues and external partners.
• Arrange and manage meetings, including logistics, agendas, briefing notes, and follow-up actions.
• Plan and book travel, accommodation, and itineraries, ensuring efficient use of resources.
• Maintain strict confidentiality when handling sensitive information or documentation.
• Support senior leaders on ad-hoc projects and initiatives, liaising with teams across the business and external stakeholders.
• Keep digital and paper records well organised, ensuring information is up to date and easy to access.
• Proactively identify opportunities to improve processes and flag potential issues early.

About you

• Background as an Executive PA, Senior PA, or similar role supporting senior decision-makers (experience in professional services or property sectors is a plus but not essential).
• Outstanding organisational skills, with the ability to prioritise tasks and meet competing deadlines.
• Clear and confident communicator, able to produce accurate documents and polished presentations.
• Demonstrates discretion, professionalism, and integrity in all interactions.
• Advanced knowledge of Microsoft Office (Outlook, PowerPoint, Word, Excel).
• Comfortable building strong working relationships at all levels, both internally and externally.
• Proactive and resourceful approach, with confidence to work independently and anticipate needs.
• Sharp attention to detail and commitment to accuracy.

Inventum Group is passionate about equity, diversity and inclusion. We seek individuals from the widest talent pool and encourage underrepresented talent to apply for vacancies with us. We are committed to recruitment processes that are fair for all, regardless of background and personal characteristics. If you require any adjustments to apply for a role with us, please let us know in whatever way suits you best. Inventum Group is a Recruitment and ED&I Consultancy Business.