Location: Allianz Office- Croydon

About Us

At Allianz, we are committed to securing the future of our clients and employees. As a leading global financial services provider, we offer a wide range of insurance and asset management products and services. Our culture is built on trust, collaboration, and innovation, fostering an environment where our employees can thrive and make a meaningful impact. We believe in empowering our team members to grow both personally and professionally, and we are dedicated to creating a diverse and inclusive workplace.

Why Work for Us

• Global Impact: Join a company that makes a difference in the lives of millions worldwide.
• Career Growth: We offer opportunities for professional development and career advancement.
• Inclusive Culture: Be part of a diverse team that values collaboration and innovation.
• Employee Well-being: We prioritize the health and well-being of our employees with comprehensive benefits and support.

What you will do

Key Responsibilities

• Maintain the general tidiness of the office, focusing on copy points and the post room.
• Collect, sort, and deliver mail around the office daily.
• Manage outgoing courier items, including same-day, overnight, or international deliveries.
• Perform reprographics duties such as printing, photocopying, and binding.
• Monitor and replenish stationery, binding, and office supplies.
• Assist with office projects, including re-configurations and furniture moves.
• Provide ad hoc support to the Reception team.
• Identify and report maintenance issues, overseeing works to completion.
• Assist with contractor work permits and organize access passes.
• Liaise with and supervise external contractors as needed.
• Support joiner/leaver processes, including health and safety training and access pass management.
• Create and issue physical and mobile access passes for employees.
• Assist with loading bay bookings and organize confidential waste collections.
• Support office archiving processes.
• Plan and execute company events, including event production tasks.
• Perform ad hoc offsite errands, such as post office visits and supplier interactions.
• Embrace AI, machie learning and Analystics, for smarter insights. 
• AI Readiness  Work effectively in an environment shaped by artificial intelligence (AI), machine learning, data, analytics and cloud-based tools, using insights responsibly with our standards of data governance, security and ethical use 

What you will bring

• Ability to manage multiple tasks and adapt to changing priorities effectively.
• Strong skills in building effective relationships with diverse groups, fostering collaboration and teamwork.
• Strong client focus with the ability to deliver customer-centric solutions.
• Demonstrated business judgment with proactive, hands-on support.
• Flexibility to thrive in fast-paced, high-pressure conditions.
• Focus on continuous improvement, taking ownership and initiative in tasks and projects.
• Clear and confident communication and presentation skills, both verbal and written.
• Collaborative teamwork approach with a global perspective, balancing stakeholder needs and cultural awareness.
• Strong sense of accountability and integrity, maintaining confidentiality in all dealings.
• Prior experience in facilities management within a fast-paced environment.
• Proven ability to operate effectively in a dynamic workspace.
• Good working knowledge of computer software programs such as Word, Excel, and PowerPoint.

What we offer

• The "New Normal", it's not news to us: As a global company, we've known the hybrid model before it was 'in'. Work flexibly according to internal guidelines (e.g., hybrid model/ flexible working hours). 
• Investments for the future: Access to pension/ savings plans/ Allianz products
• Shared success: Company share purchasing plan
• Support for what matters: Mental health and wellbeing programs
• Investments in your career: Career opportunities within the entire Allianz Group
• Investments in your skills:  Comprehensive learning and development offerings, including certifications and professional qualifications

... and so much more!

Why join Us

If you are a proactive, detail-oriented individual with a passion for facilities management and a desire to contribute to a dynamic team, we invite you to apply for the Facilities Administrator position at Allianz. Be part of a company that values your skills and offers opportunities for growth and development.

How we hire

To Recruitment Agencies

Allianz recruits through dedicated in-house teams and does not accept unsolicited resumes/CVs, candidate introductions, or outreach from agencies or search firms. We only engage agencies under a prior, written contract and, where applicable, via our Preferred Supplier List (PSL). No fees will be paid for any candidate submitted or introduced without a contract in place, even if that candidate is subsequently hired. Do not contact hiring managers directly. Any breach, including unsolicited submissions, off-PSL contact, or attempts to invoice without an agreement, will result in candidate disqualification, termination of any existing contract, and non-payment of fees. 

91086 | Operations | Professional | Non-Executive | Allianz Partners | Full-Time | Permanent

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. 

At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all. And the foundation for this is our inclusive workplace, where people and performance both matter, and nurtures a culture grounded in integrity, fairness, inclusion and trust. 

We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations. 

Join us. Let's care for tomorrow.