The Facilities Assistant/Office Manager role involves ensuring the smooth operation of office facilities while managing administrative tasks effectively. This position in the professional services industry is based in Inverness and requires excellent organisational skills and attention to detail.

Client Details

This opportunity is with a well-established firm in the legal industry. As a large international firm, they are known for their structured processes and focus on delivering high-quality support to their clients.

Description

Providing administrative support to on-site or visiting colleagues when requested Acting as first point of contact for any visitors and dealing with clients and third parties on a day-to-day basis via e-mail, phone or in person, responding to all requests professionally and proactively Answering incoming telephone calls Setting up meeting rooms and managing hospitality requests Dealing with all incoming and outgoing mail Carrying out general printing / copy / scanning requests as efficiently as possible, paying particular attention to detail and timescales Carrying out facilities checks and liaising with contractors in relation to daily cleaning and planned maintenance visits Keeping Office Key Log up to date Acting as Fire Warden, ensuring any building requirements are adhered to and colleagues are aware of fire procedures Assisting colleagues with printers Dealing with Health and Safety tasks Assis...