FACILITIES COORDINATOR – INTERNATIONAL LAW FIRM

LONDON – WEST END

£40,000 - £45,000

My client, a leading international law firm based in the West End, are seeking a Facilities Coordinator to join their team.

THE ROLE

• To enter and manage facilities service requests.
• Walking the floor regularly to assist employees and address any issues with the facilities where required.
• Report maintenance issues to the correct vendors and ensure tracking of these issues are being logged and resolved.
• Liaise with the Facilities Manager, alongside the wider team, to ensure that reactive tasks are performed promptly and project work maintained.
• Ensure that office moves are done in the correct and timely manner alongside the wider facilities team.
• Ensure that new joiners have the correct set-up within their office
• Assist with leavers to make sure they have required assistance with removal of belongings.
• Work with the facilities team on meeting room furniture set-ups and reconfiguring rooms as needed.
• Update departmental documents, such as the Health & Safety and Fire file, check lists and purchase orders.
• Monitors the company equipment by reporting defects relating to performance, such as lighting, water leaks, blind control, HVAC and general maintenance and repairs
• Be able to perform basic repairs to the facilities and furnishings, and carry out troubleshooting
• Assist with supervision of contractors.
• Help organize regular health & safety inspections, DSE evaluations and risk assessments.

PERSON REQUIREMENTS

• At least 3 years’ experience in a facilities role.
• Excellent organizational and time-management skills.
• Ability to work in a demanding and busy environment whilst maintaining a calm and professional demeanour and prioritize work as necessary.
• Ability to handle processing of paperwork and record keeping including administrative filing.
• Ability to carry out physical duties.
• Ability to work independently as well as part of the wider
• Strong attention to detail and accuracy, with ability to handle sensitive matters.
• Excellent written and oral communication
• High customer service skills and ability to deal courteously and effectively with others, using discretion when required
• Experience working in a law firm and or corporate environment
• Knowledge of health and safety at work requirements and to have an understanding of building services is desirable.
• H&S qualification/experience (IOSH) membership with the IWFM and or relevant IWFM qualifications

Please apply today for immediate consideration!