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Job Description

Our client is a successful trading house, an opportunity has arisen for a Facilities & Workplace Coordinator to support the smooth day-to-day running of its London office. This role is responsible for ensuring the workplace operates efficiently, safely, and to a high standard by coordinating facilities services, contractors, and internal workplace support.

Working closely with HR, IT, building management, and external suppliers, the coordinator will help maintain a well-organised and fully operational office environment.

Key Responsibilities

Workplace Operations

Monitor and manage the Workplace Services inbox, responding to queries and coordinating requests. Conduct daily floor checks to ensure office spaces, equipment, and systems are functioning correctly. Support onboarding and offboarding processes including desk and locker allocations. Carry out desk and workspace audits to ensure accurate allocations. Submit weekly catering numbers and assist with workplace services and events.

Facilities Management

Identify and report maintenance issues, coordinating with contractors and building management. Manage reactive requests including lighting, temperature, power, and general office faults. Coordinate planned preventative maintenance (PPM) schedules and contractor site visits. Ensure contractor documentation and permits to work are logged correctly. Support workspace reconfiguration, desk moves, and operational changes. Run monthly security access reports and maintain contractor service records.

Health & Safety

Conduct regular workplace inspections and monitor first aid supplies. Assist with risk assessments and fire safety compliance. Support emergency evacuation communications and attend building management meetings.

Administration

Track supplier invoices and support purchase order processes. Maintain workplace service documentation and contract records. Provide occasional reception cover and assist with meeting room setups when required.

Skills & Experience

2–3 years’ experience in facilities, workplace operations, or building services. Strong Excel skills -Intermediate to Advanced confidence managing operational data. Experience coordinating contractors, PPM schedules, and vendors. Understanding of Building Management Systems (BMS) and office infrastructure. Knowledge of health and safety processes including risk assessments and fire safety. Strong organisational skills with the ability to manage multiple priorities. Clear communication skills and a proactive, solutions-focused approach.

Desirable: IOSH/NEBOSH, First Aid or Fire Marshal certification, or experience with building systems such as HVAC, electrical, and access control.

In return you can expect a competitive package with excellent benefits.

If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.