European Fleet Coordinator

Location: Chertsey, Surrey (KT16 9DT) – Hybrid

Hours: Monday–Friday, 9:00am–5:00pm

Reporting to: Head of Business Administration

Start Date: ASAP

About the Role

We are looking for a highly organised and proactive European Fleet Coordinator to oversee, maintain, and optimise our vehicle fleet across multiple European countries.

This is a key role responsible for managing day-to-day fleet operations, ensuring compliance with international regulations, and controlling costs. You will act as the main point of contact for all fleet-related queries, while building strong relationships with leasing providers and external partners.

Key Responsibilities

Fleet Management & Administration

• Manage vehicle allocation, delivery, and returns. Maintain accurate records including registrations, insurance, servicing, and damage reports.

European Compliance & Regulation

• Ensure fleet operations comply with all local and international transport laws, tax requirements, and insurance regulations.

Electrification & Sustainability

• Support the transition to electric vehicles (EVs), including charging infrastructure, vehicle selection, and promoting sustainable practices.

Vendor & Lease Management

• Liaise with leasing companies, dealerships, and maintenance providers. Negotiate contracts and monitor supplier performance.

Budgeting & Reporting

• Track fleet-related costs (leasing, fuel, maintenance), approve invoices, investigate discrepancies, and produce regular performance reports. Support annual emissions reporting.

Driver & Vehicle Safety

• Coordinate servicing and repairs to ensure safety and minimise downtime.

Database Management

• Maintain up-to-date records for vehicles and drivers, ensuring licences are valid and compliant.

Incident Management

• Support employees with breakdowns, accidents, and penalty charge notices (PCNs).

Policy Management

• Maintain and update company car policies across Europe, ensuring compliance with changing regulations.

Onboarding Support

• Source vehicles for new starters (including new countries where required) and assist with onboarding and training.

Company Values

• Demonstrate passion, integrity, honesty, and respect in all aspects of the role.

Skills & Experience

• Proven experience in fleet or transport operations, with exposure to European logistics and regulations
• Strong knowledge of UK/EU vehicle compliance requirements
• Experience in an administrative or office support role
• Advanced Microsoft Office skills (Excel essential)
• Excellent organisational skills and attention to detail
• Strong communication skills with the ability to engage stakeholders at all levels
• Effective problem-solving skills and ability to work under pressure and to deadlines
• Full, clean driving licence
• Fluency in English (additional European languages are a plus)
• Degree-level education (preferred)

What We’re Looking For

We’re seeking a team player with a hands-on approach who is willing to support colleagues across the business when needed. You’ll be adaptable, resilient, and comfortable managing multiple priorities in a fast-paced, international environment.