Responsible to: Head of AdminDepartment / Fleet &MaintenanceUnit Manager Position Summary The Fleet & Maintenance Assistant Manager is responsible to coordinate and support the effective management and maintenance of the organization’s day to day management of the company’s vehicle fleet, critical infrastructure including vehicles, generators, CCTV system, copiers and IT related hardware and maintenance operations. The Assistant Manager plays a key role in ensuring all assets are operational, well maintained, cost-efficient and compliant with safety and performance standards. Duties and Responsibilities

Oversee vehicle allocation, scheduling, and usage in line with operational needs. Ensure timely preventive and corrective maintenance of all vehicles. Monitor fuel consumption, vehicle assignments, daily usage, mileage, and trip logs to ensure optimal utilization. Maintain compliance with all vehicle regulations (Eg. Insurance, registration) Coordinate preventive and corrective maintenance schedules to minimize downtime and prolong vehicle lifespan. Review service reports and approve repair quotations in collaboration with the Fleet & Maintenance Manager. Support the setup, repair, and tracking of IT-related equipment in coordination with the IT team. Manage the office vehicle usage and record, review and maintain all the reports relating to travelling schedule, trip itinerary, accident & fuel purchases and vehicle utilization. Ensure functionality and regular maintenance of security systems including CCTV cameras, DVRs, and access control equipment. Schedule inspections, troubleshoot minor issues, and follow up with technicians/vendors. Coordinate with third party service providers for maintenance, installation and emergency response. Review service agreements, warranties, and contracts for compliance and performance. Supervise maintenance support staff (drivers, assistants, technicians) and oversee daily activities. Keep detailed records of maintenance, incidents, repairs and associated costs.

Qualifications

Bachelor degree in business administration or diploma/certificate in business administration. Minimum 2 years working experience in fleet and infrastructure maintenance, ideally in a multi-site environment. Working knowledge of vehicle mechanics, generator operations, and basic IT hardware. Prior exposure to handling a combination of vehicles, generators, and IT/CCTV equipment is highly desirable. Familiarity with maintenance planning tools or management system. Excellent problem-solving skills and troubleshooting skills. Ability to coordinate across technical disciplines (Fleet, IT) Strong organizational and reporting abilities. Proficiency in Microsoft office

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