Fleet & Property Manager\n\nLocation: Southampton\n\nSalary: £40k to £50k\n\nHours: 40 hours per week, 4 days per week in office\n\nBusiness Overview\n\nWith over 50 years of experience, ICE is the UK’s largest independent provider of cleaning equipment. We manage thousands of sites across the UK in a wide variety of sectors including retail, healthcare, warehousing, manufacturing, distribution, and education. As well as supplying and servicing traditional cleaning equipment, we also have over a decade of experience in robotic floor cleaning machines. \n\nRole Overview\n\nAs Fleet & Facilities Manager, you are responsible for the efficient management, compliance and optimisation of the Company’s vehicle fleet and property assets.

The role ensures all vehicles and buildings are safe, compliant, cost-effective and fit for purpose, working closely with internal stakeholders, suppliers and contractors. You oversee the full lifecycle of a diverse fleet, from procurement and deployment through to maintenance and disposal, ensuring availability meets business needs. You also manage property maintenance and site services, with a strong ESG focus to deliver sustainable, environmentally responsible solutions while maintaining commercial effectiveness.\n\nResponsibilities and Accountabilities:\n\nFleet Management\n\nManage the full lifecycle of the Company fleet (HGVs, vans, cars and EVs), ensuring theright mix, availability, safety and compliance.\nLead fleet procurement and tender processes, maintenance scheduling, servicing and disposal.\nMaintain accurate fleet records, including licensing, inspections, MOTs, servicing and insurance.\nManage fleet suppliers, leasing companies, maintenance providers, fuel cards, telematics and tracking systems.\nMonitor vehicle usage, costs, fuel/charging efficiency and driver behaviour, ensuring compliance with Company and DVLA regulations.\nManage vehicle handovers, inspections, accidents and insurance claims.\nSupport EV transition and charging infrastructure, promoting safe, efficient and compliant fleet operations.\nFacilities Management\n\nManage maintenance, compliance and operation of Company sites, acting as the main facilities contact.\nOversee planned and reactive maintenance, statutory inspections and health, safety and environmental compliance.\nCoordinate contractors, site services, utilities, security, cleaning and waste management.\nSupport property projects including acquisitions, relocations, refurbishments and space planning.\nWork closely with Health & Safety to conduct site inspections and risk assessments.\nFinancial, Contract & Supplier Management\n\nPrepare and manage fleet and facilities budgets, monitoring spend and delivering cost efficiencies.\nNegotiate and manage supplier and contractor contracts to ensure value, performance and compliance.\nReporting, ESG & Continuous Improvement\n\nMaintain asset registers, compliance documentation and accurate records.\nProduce performance, cost and compliance reports.\nDrive continuous improvement, sustainability and environmental initiatives across fleet and property.\nGeneral Responsibilities\n\nDevelop and maintain fleet and facilities policies and procedures.\nBuild strong relationships with stakeholders, suppliers and service providers.\nPromote a proactive, professional and customer-focused approach\nQualifications, Skills and Experience\n\nEducated to GCSE level or above, including Grade C (or equivalent) in English and Maths;\nPrevious experience in fleet management and/or property management (essential);\nFleet and Property Management qualifications such as IWFM (desirable);\nStrong knowledge / passion of motor vehicles;\nCompetent user of Microsoft Office applications (particularly Excel);\nIT literate with the ability to learn new systems quickly;\nStrong communication skills with an excellent telephone manner;\nStrong organisational skills with the ability to manage workload within tight timescales;\nPractical, hands-on approach with strong commercial awareness;\nHighly organised, detail-orientated and performance focused with a pro-active approach;\nResilient and adaptable with the ability to manage multiple priorities;\nCommitted to safety, compliance, and continuous improvement with a strong understanding of regulatory requirements in the Fleet and Property space;\nWorking Conditions\n\nMay require travel between sites;\nOccasional out-of-hours support for emergencies.\nTo Apply \n\nIf you feel you are a suitable candidate and would like to work for Industrial Cleaning Equipment, please do not hesitate to apply