Fleets and Stores Administrator

3 Days Old

Your new company
Westbury based business

Your new role
Location: Westbury, WiltshireHours: 6:30am-3:30pm, Monday to Friday ( hour unpaid lunch) Are you highly organised, proactive and ready to take ownership of two essential operational functions? We're looking for a dedicated Fleet & Stores Coordinator to manage our vehicle fleet and oversee the smooth running of our stores department. This is a hands-on, varied role at the heart of our business, supporting colleagues, maintaining compliance and ensuring everything runs like clockwork.
You'll be responsible for coordinating all aspects of the fleet operations-keeping vehicles compliant, safe and available-while also managing the day-to-day running of the stores, ensuring equipment, tools and materials are well-maintained, accurately recorded and readily accessible.This role suits someone who thrives on variety, enjoys problem-solving and takes pride in maintaining high standards across both people-facing and practical tasks.
Key Responsibilities
Fleet Management
Carry out weekly vehicle audits and follow up on outstanding actions
Coordinate repairs, servicing, MOTs and replacement vehicles
Undertake minor vehicle repairs to minimise downtime
Purchase and manage vehicle equipment, ensuring items remain in date
Maintain fleet systems, including licence checks, driver records and compliance documentation
Manage insurance updates, MID records and grey fleet business cover checks
Oversee parking systems, penalty notices and Clean Air Zone administration
Administer fuel cards, including ordering, replacements and spend monitoring
Clean and inspect vehicles for new starters and leavers
Ensure road tax compliance and maintain vehicle availability schedules
Provide out-of-hours support for breakdowns and driver assistance
Coordinate LOLER inspections and specialist equipment maintenance
Fit and remove tracking systems and manage tracker reporting
Allocate vehicles and associated resources
Handle accident reports, damage claims and repair coordination
Liaise with external suppliers for vehicle branding and artwork
Review and update fleet-related policies
Stores Management
Open the office and stores each morning
Act as the first point of contact for deliveries and collections
Manage ordering, receiving, storing, issuing and dispatching of stock, tools, PPE and uniforms
Check incoming goods against delivery notes and purchase orders
Resolve delivery discrepancies with relevant managers
Maintain accurate stock records and conduct regular stock audits
Implement stock control measures to prevent shortages
Support budgeting and financial reporting
Identify cost-effective alternative suppliers
Maintain a safe, organised stores environment in line with health and safety standards
Ensure goods are stored correctly and equipment checks are completed and recorded
Keep stores and goods-in areas clean and tidy
Manage tool calibration schedules and associated documentation
Deliver and collect tools/equipment requiring external repair
Coordinate external bin and skip services
Conduct car park litter picking and magnet sweeps
Salt the yard during cold weather
Manage water bottle refill orders and deliveries
Order staff kitchen and bathroom supplies

What you'll need to succeed
Strong organisational and multitasking abilities
Excellent communication and problem-solving skills
Ability to work independently and manage multiple priorities
Confident using Microsoft Office (Word, Excel, Outlook) and able to learn new systems
Valid UK driving licence
If you're someone who enjoys responsibility, variety and keeping operations running smoothly, we'd love to hear from you. This is a role where your attention to detail and proactive approach will make a real impact every day.

What you'll get in return
Great team to work with.
Parking.
Autonomy and key responsibility in this role.
What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. INDHAF
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

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Location:
Westbury
Salary:
£30,000
Job Type:
FullTime
Category:
Retail

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