HR Administrator

New Yesterday

PURPOSE OF ROLE:
- Supporting and enabling the business,
-line management and employees on all aspects of HR and internal communications.
JOB DEFINITION: Maintain employee records, update administration systems, coordinate payroll processing requirements, note taking, compiling and distributing internal communications. Supporting Executive team members with powerpoint presentations and note taking RESPONSIBILITIES:
Maintain confidentiality and discretion regarding sensitive employee information
Assist with the recruitment process by posting job adverts and scheduling interviews
Create an internal communications plan
Manage internal communications systems to enable all colleagues to stay up to date
Maintain employee records and HR systems
Notetaking in employee meetings
Managing employee benefit admin and systems
Coordinating engagement surveys
Processing engagement result data and creating management information
Producing powerpoint presentations
Handling payroll processing information
Organising onboarding plans
Update and coordinate employment policies
Provide advice and support to Line Managers and employees on company benefits and remuneration matters
Producing weekly and monthly business reports, and providing insight into key trends
Preparation of change of conditions documentation and the administration of all changes to pay
Responsible for the leaver process including processing leavers correspondence, completing the leaver information for payroll processing, calculating outstanding annual leave, co-ordinating exit interviews and monitoring and recording information contained within it and updating structure charts
Maintaining employee details and ensuring records are up-to-date at all times in line with business and legislative requirements including records related to probation, grievances, performance reviews, and disciplinary actions
Maintain job descriptions with the support of department managers and update structure charts to reflect people movement
Support managers with recruitment, managing recruitment agency relationships and other HR supplier contracts and relationships
Preparing contract of employment documentation and setting up new employee files
Conducting relevant checks including Right to Work, References and Qualifications
Communicate details of new employees to appropriate colleagues to ensure facilities and equipment are readily available upon commencement of employment
Ensure new employees have an onboarding/induction plan and receive relevant information on their first day of employment
Explain and enrol new starters into the company benefits
KNOWLEDGE AND SKILLS: CIPD qualification is desirable. Experience of working in HR is essential. Excellent knowledge of MS Word, Excel and Powerpoint. Knowledge of ADP or PeopleHR would be a distinct advantage. Excellent grammar. Attention to detail is essential. Experience of working in internal communications or as a PA support is desirable.
PERSON SPECIFICATION: Discreet. Personable. Empathetic. Organised. Diligent. Resilient. Professional.
TPBN1_UKTJ
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Location:
Gloucester
Salary:
£28,000
Job Type:
FullTime
Category:
Human Resources

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