Hybrid working: 3 days in the Omnicom office at W2 London, and 2 days remote working

Contract Type: 12 Month Fixed Term Contract

Overview:

The Human Resources Coordinator will provide HR coordination for employees & contractors for the UK-based Omnicom Health Group (OHG) companies. This role will partner with all functions of the broader HR team (TA and HRBPs) to timely complete all assigned tasks.

Responsibilities:

HRIS Data

• Pull, analyze, and provide various reports from HRIS system
• Provide data analysis metrics to the HR Business partners
• Keep the HRIS is kept up to date
• Action merit/salary increase or other compensation changes (e.g bonus)Input and run holiday and sickness reports

Freelancers/Contractors

• Collaborate with the Operations and TA functions to carry out onboarding and extension tasks in line with IR35 compliance needs
• Manage onboarding & offboarding process for freelancers
• Monitor mandatory training compliance for freelancers/contractors

Employee Lifecycle

• Draft documents in relation to the employee lifecycle, eg; onboarding, offboarding and compensation
• Support the HRBP’s with onboarding tasks
• Share employee exit interview information
• Support the HR Advisor throughout the probation process
• Support the Benefits Coordinator with Benefits administration as required
• Support the HRBP team manage benefit queries

Immigration

• Do right to work checks as required
• Keep Agency migrant trackers up to date

Health & Safety (H&S)

• Manage employee risk assessment process
• Keep employee risk assessment forms up to date
• Assist in the completion of mandatory H&S training for new hires

Ad- hoc HR Coordination

• Update internal onboarding and offboarding trackers
• Employee data reporting & data analysis as assigned
• Assist the HR Business partners with projects as assigned

Qualifications and Experience:

• Experience in a HR coordination role in a fast-paced, collaborative working environment with a focus on operations.
• Ability to multi-task and handle various requests with accuracy and proficiency within tight deadlines.
• Experience of data handling with strong attention to detail.
• Ability to project manage and deliver task output within required deadlines.
• High degree of confidentiality.
• Strong verbal, written and customer service communication skills.
• Fluent in English language – verbal and written
• Collaborative approach with a ‘can do’ attitude.
• Proficiency in Microsoft Office Suite, at minimum intermediate or advance word/excel user
• Experience of various HR tools and systems - i.e. SuccessFactors and Culture Amp is preferred, but not required.
• Interest in learning company policy and employment law.
• Qualification within HR or equivalent experience.

Omnicom Health is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with ourRecruitment Privacy Notice .

Apply for this job

*

indicates a required field

First Name *

Last Name *

Preferred First Name

Email *

Phone *

Location (City) *

Resume/CV *

Enter manually

Accepted file types: pdf, doc, docx, txt, rtf

Enter manually

Accepted file types: pdf, doc, docx, txt, rtf

LinkedIn Profile

Please provide your portfolio / website link here

For protected site, please provide your password:

How did you hear about us? * Select...

If you are an employee referral, please provide the employee's full name:

If you work for an Omnicom Health Group company, which agency do you currently work for? Select...

Your Expertise? * Select...

What are your salary expectations? *

Are you willing to relocate? * Select...

Are you able to work on a hybrid schedule of 3 days a week in office? * Select...

Have you ever worked for an Omnicom Company? If so, which one and when? *

What is the highest level of education you have completed? * Select...

What is your current notice period? *

Are you able to work in the country you are applying to without visa sponsorship? * Select...

Do you require a post study work visa? * Select...

Do you have any agreements with your current or immediately former employer (including but not limited to restrictive covenants, non-disclosure or confidentiality)? * Select...

We invite applicants to share their demographic background. Your responses may be used to identify areas of improvement in our hiring process.

Please select the gender identity that is applicable to you * Select...

Is your gender identity different from what you were assigned at birth? * Select...

Which of these best describes your sexual orientation? * Select...

Please select the pronouns that you use * Select...

What is your ethnicity or race? * Select...

What is your religion/belief? * Select...

Do you have a disability, impairment, or long-term health condition? (Examples include physical, nonphysical, sensory, learning, mental health conditions, neurodiversity, and dyslexia.) * Select...

Which type of school did you attend for the most time between the ages of 11 and 16? * Select...

If you finished school after 1980, were you eligible for free school meals at any point during your school years? * Select...

Did either of your parents attend university by the time you were 18? * Select...