This is a Part time position working 20 hours per week, over 4 days - Monday to Friday.

Salary is £26,000 (Full time equivalent) prorated to £14,246

STMAGENCY brings together the talents of a unique collection of specialists, collectively our

teams provide seamless access to multi-disciplines across brand strategy, digital marketing,

creative, video and photography.

This is a great opportunity to work in a dynamic team.

Job Description

Onboarding and New Starters

• Manage the new starter process from recruitment to onboarding
• This includes (but is not limited to), placing adverts on LinkedIn, arranging interviews, processing candidates in the HRIS (HiBOB), issuing offer letters and contracts, conducting right to work & Visa checks, collecting references, adding colleagues to HRIS/Payroll, work from home assessments and arranging inductions.
• Enrol new joiners on to relevant benefit schemes, such as Healthcare Cash Plan and PMI where required, liaising with internal teams and external providers
• Ensure new starters are equipped with IT / liaise with systems support manager
• Set up day 1 welcome email with links to all new starter information – webinars policies etc and carry out Agency induction.
• Train new starters on how to use the HRIS system as a Team member or manager e.g. how to log appraisals & managing staff holidays etc.

HR Systems & Data (HiBOB / HRIS / Payroll)

• Support with the system application of the Agency objectives, PDPs and 360 process via HiBOB
• Maintain accurate and up-to-date employee records and HR databases, ensuring compliance with regulations
• Capturing employees changes / feeding into the payroll reporting process
• Setting up the system administration for the annual Employee Engagement survey.

General HR Administration

• Draft letters as required, including promotion, probation, reference, visa and other contractual change letters.
• Assist with probation, performance and training administration
• Support employee relations processes by arranging meetings and keeping notes where needed
• Ensure team leaders carry out return to work interviews and record.

Learning, Development & Training

• Management of LinkedIn Learning Licences across the agency
• Booking all training with suppliers and arranging dates internally
• Creating powerpoint presentations for Monthly Team updates.

Projects, Engagement & Wellbeing

• Support the Head of People with tasks related to employee engagement, DEI, and wellbeing, and coordinating in-office events
• Support with HR projects e.g. Appraisal system role out and BCorp application.

Qualifications, skills and experience

• What you’ll bring:
• Good attention to detail
• Excellent organisational and time management skills
• Strong IT skills with knowledge of Microsoft Office Suite (Word, PowerPoint, Excel,
• Outlook) and other commonly used office packages
• Experience working with a HRIS preferrably HiBOB
• The ability to prioritise tasks and work under pressure
• Excellent interpersonal, oral and written communication skills
• Strong attention to detail and diligent approach
• A problem-solving approach to work
• Experience of dealing with end to end HR processes
• Must be able to drive – as requirement to visit agency locations on occasion

Benefits:

• Healthcare benefits plan
• Employee assistance programme
• Flexible working – 1 day a week from home
• 26 days holiday Full time equivalent - pro rated for 4 days

Our values

Perpetual thinking represents the collective talent across our centres of excellence, who are all united by their shared mindset. It drives us to look beyond the obvious.To analyse, strategise, and go further for our clients. It invites commercial creativity. It achieves greater results, faster. It wins customers and awards.

• With Curiosity
• With Agility
• With A Smile

• At STM AGENCY, our mission is to build and foster diverse teams, and create a workplace where everyone feels welcome to bring their unique backgrounds and perspectives to the table. This is no different in our hiring process, and we actively encourage applications from underrepresented groups.

  If you would like to discuss any accessibility requirements for the recruitment process or role itself, please reach out to Lynsey Aston/the recruitment team.